Administrative Executive

Job Description | Admin Executive

Job Summary

We are seeking a proactive Admin Executive with hands-on experience in vendor sourcing, negotiations, facility operations and service management within a manufacturing environment. The candidate should know the Gurugram–Manesar vendor market and be able to independently manage housekeeping, pantry, maintenance and related services.

Key Responsibilities

Vendor Identification & Management

· Identify, evaluate and onboard housekeeping, pantry, maintenance and other facility vendors.

· Obtain quotations, compare proposals, negotiate rates and monitor service quality.

· Build a dependable network of vendors across Gurugram and Manesar.

Facility & Administrative Operations

· Oversee housekeeping, pantry, sanitation, pest control and general site upkeep.

· Coordinate repairs, preventive maintenance and timely replenishment of supplies.

· Conduct site inspections and resolve service issues promptly.

Procurement & Cost Control

· Procure administrative consumables, pantry materials and housekeeping supplies.

· Maintain purchase records, service agreements, invoices and expense tracking.

· Identify cost savings without compromising safety or service standards.

Coordination & Compliance

· Work with internal teams, security staff and external agencies.

· Maintain vendor documentation, service records and periodic MIS reports.

· Monitor adherence to applicable safety and site compliance requirements.

Candidate Requirements

Essential

· Graduate in any discipline with at least 3 years of relevant administration experience.

· Practical experience in vendor identification, negotiation and onboarding.

· Knowledge of housekeeping, pantry, facility maintenance and general administration.

· Proficiency in MS Excel, email and basic reporting; strong follow-up and problem-solving skills.

Preferred

· Prior administrative responsibility at a manufacturing plant or industrial facility.

· Established local vendor relationships in the Gurugram–Manesar industrial belt.

· Residence in Gurugram, Manesar or nearby, with ability to coordinate on-site.

Key Performance Indicators

Measures

· Timely vendor sourcing, onboarding and service delivery.

· Cost efficiency and quality of housekeeping, pantry and facility services.

· Speed of issue resolution and accuracy of vendor documentation.

• Selection priority: Demonstrated, independent vendor sourcing and negotiation experience in manufacturing facilities should carry greater weight than general office administration alone.