Administrative Executive

Title - Administrative Executive

Work Location - Hyderabad

Experience - 4-6 Years

Job Type - Work from office - 5 days a week

Must Have Skills - Administrative experience with excellent verbal and written English communication skills

Role Summary

We are looking for a highly skilled and proactive Administrative Assistant with minimum 4 years of experience to manage administrative and operational tasks efficiently. This role involves calendar management, expense tracking, travel and visa coordination, vendor management, event planning, and PO/SOW documentation. The ideal candidate should be highly organized, proficient in Excel and PowerPoint, and capable of generating reports and presentations.

Mandatory Skills

• Proficiency in MS Word/, PowerPoint/Excel
• Excellent verbal and written communication skills.
• Soft skills Interpersonal relationship management, Time Management, etc.

Role Description

• Calendar & Scheduling: Manage and coordinate appointments, meetings, and events.

• Expense Management: Track and process reimbursements, maintain financial records.

• Travel & Visa Coordination: Arrange flights, accommodations, transportation, and visa applications.

• Vendor Management: Communicate with vendors, handle negotiations, and ensure timely deliverables.

• PO & SOW Documentation: Create, review, and process Purchase Orders (POs) and Statements of Work (SOWs) in coordination with finance and procurement teams.

• Event Planning: Organize corporate events, including town halls, celebrations, parties, and meetings; oversee logistics, invitations, and execution.

• Report Generation: Prepare summaries, financial reports, and business presentations using Excel and PowerPoint.

• Confidential Record-Keeping: Maintain files, contracts, and essential business documents securely.

• General Administrative Support: Assist with emails, communications, and day-to-day tasks.

Educational Qualifications

• Any Graduate (With 4-6 years of experience in the above skills)