We are urgently hiring for Admin Executive for our corporate client in Hyderabad.
Location - HiTech City
CTC - 7 LPA
Job Summary:
We are looking for a proactive and detail-oriented Admin Executive to manage day-to-day administrative operations, ensure smooth facility management, and efficiently handle domestic & international travel arrangements for employees. The ideal candidate should be highly organized, have excellent coordination skills, and be able to manage multiple tasks with accuracy.
Key Responsibilities:
1. Facility Management
- Oversee the daily upkeep of office premises, housekeeping, security, and maintenance services.
- Coordinate with vendors for repairs, AMC services, office supplies, and utilities.
- Ensure workplace safety, hygiene, and compliance with company standards.
- Manage office assets, stationery, and inventory records.
2. Domestic Air Travel Arrangement
- Book domestic flights for employees as per travel policies.
- Coordinate with travel agencies for best fares and timely bookings.
- Manage changes, cancellations, and rescheduling as required.
- Maintain proper documentation and travel records.
3. International Air Travel Arrangement
- Handle end-to-end international travel bookings including flights, visas, and insurance.
- Coordinate with HR/management regarding travel approvals and documentation.
- Ensure compliance with international travel guidelines and company policies.
- Track and share travel itineraries, confirmations, and updates.
4. Hotel Stay Arrangement
- Book accommodation for employees and guests (domestic & international).
- Negotiate preferred rates with hotels and maintain vendor relationships.
- Ensure timely confirmation of bookings, check-in/check-out coordination, and billing accuracy.
5. Travel Desk Management
- Act as the single point of contact for all employee travel requirements.
- Manage the travel desk operations including ticketing, hotel bookings, cabs, and travel support.
- Maintain travel MIS, expense tracking, and monthly reports.
- Ensure adherence to travel policies and support employees during travel emergencies.
Skills & Qualifications:
- Bachelor's degree in any discipline.
- 25 years of experience in administration or travel coordination roles.
- Strong communication and vendor management skills.
- Proficiency in MS Office (Excel, Word, Outlook).
- Ability to multitask, prioritize, and work under minimal supervision.
- Knowledge of travel tools, travel portals, or coordination with travel agencies.
