Administrative Executive

Job Title: Administration & Facility Management Executive

Key Responsibilities:

Oversee administration of office and sites to ensure smooth functioning and zero

complaints

Ensure proper maintenance of facilities such as AC, lifts, and water coolers with no

breakdowns

Maintain high standards of housekeeping and hygiene at office and site locations

Identify, negotiate, and finalize vendors for housekeeping, contractors, and AMC services

Ensure timely renewal of vendor contracts and agreements

Plan and manage events efficiently without operational issues

Implement cost-saving and cost-cutting measures

Liaise with statutory and civil authorities (Municipal Corporation, Collector Office, Police,

etc.)

Obtain necessary permissions and licenses for uninterrupted operations

Ensure compliance with all statutory requirements to avoid penalties or fines

Coordinate implementation of HR policies from Head Office

Manage employee leave, attendance, and records for the Pune region

Prepare accurate salary data and ensure timely wage distribution

Support HR activities such as recruitment, interviews, and training

Ensure compliance with PF, ESIC, and other statutory obligations

Manage petty cash with accuracy and integrity

Maintain same-day cash balance and proper documentation

Requirements:

Minimum 5+ years of experience in facility management

Strong knowledge of administration and facility operations

Excellent vendor negotiation and management skills

Understanding of statutory compliance and regulatory requirements

Experience in HR coordination (attendance, payroll, leave management)

Strong communication and interpersonal abilities

High attention to detail and multitasking skills

Knowledge of petty cash handling and record-keeping

Ethical, responsible, and trustworthy approach to financial handling