Administrative Assistant

Job Position: ADMINISTRATIVE ASSISTANT NEEDED FOR ARCHITECTURAL METAL / SIGNAGE / GLASS

Shift Timings: 8:00 AM TO 6:00 PM Eastern Standard Time Zone

Job Location: PERMANENT WORK FROM HOME.

Job Summary:

We are looking for a detail-oriented and proactive Administrative Assistant to support daily administrative operations, compliance coordination, documentation, and cross-functional workflows. This role involves both traditional administrative duties and compliance-oriented support. The ideal candidate has hands-on experience with U.S.-based administrative and compliance processes and is comfortable managing them end to end.

Job Responsibilities:

• Manage multiple business inboxes, mail scanning, and action-item tracking
• Support U.S. registrations, renewals, and compliance-related documentation
• Assist with certification and prequalification applications (MBE, DBE, HUB, SBE, etc.)
• Coordinate insurance documentation, COIs, audits, and vendor communication
• Handle subcontractor forms, trademark follow-ups, and administrative legal coordination
• Maintain well-structured digital folders, records, and documentation
• Provide research, reporting, and interdepartmental administrative support

Job Requirements:

• 1+ year of direct experience handling U.S. compliance, certifications, or regulatory administrative work
• Strong understanding of U.S. administrative and compliance workflows
• Excellent organizational, communication, and follow-through skills
• Ability to manage multiple priorities, deadlines, and confidential information
• Proficiency with email management and MS Office / Google Workspace
• Experience with insurance, certifications, or legal administrative support is a plus

About the Company:

For over 50 years, we have been a trusted name in the construction and architectural fabrication industry, successfully partnering with major contractors, developers, architects, and designers across the country.

Founded in 1971, our organization has consistently delivered high-quality architectural products while pushing boundaries in design and fabrication. We specialize in:

Our Specializations:

Signage

High-End Ornamental Metal

Architectural Metal & Glass Systems

Our Primary Markets:

New York City Boston Washington DC Los Angeles

Materials We Work With:

Aluminium Stainless Steel Steel Brass/Bronze Glass Stone

Acrylic/Plastics Polymers Lexan Woods

Our Departments:

Art Department

Engineering

Waterjet & Laser Cutting

CNC Machining

Metal & Plastic Fabrication

Vinyl Plotting

Digital Printing

Screen Printing

Engraving

Etching

Painting

Installation

Products We Manufacture:

Signage

Handrails & Guardrails

Elevator Surrounds

Glass Wall Systems

Steel Barriers

Fabricated & Structural Steel

Column & Wall Cladding Systems

Ornamental Metals