Administrative Assistant

Company Description Parul University, established in 2015 under the Gujarat Private Universities Act, is a multi-disciplinary institution that has rapidly grown in the field of higher education in Gujarat. The university offers over 160 undergraduate, postgraduate, and doctoral programs across 34 institutions and 21 faculties, including Medicine, Engineering, Pharmacy, Management, Law, Fine Arts, Design, and more. Its 150-acre campus in Vadodara features 100 academic blocks, modern laboratories, and extensive facilities for co-curricular activities such as sports, fitness, and recreation. With more than 28,000 students and over 1,200 international students from 49 countries, Parul University provides a vibrant, diverse learning environment supported by strong placement, entrepreneurship, and career development initiatives. The university also operates two large Ayurveda and Homoeopathy hospitals, further strengthening its healthcare and research ecosystem.
Role Description The Administrative Assistant will provide comprehensive administrative and clerical support to academic and administrative units at Parul University, ensuring smooth daily operations. This full-time, on-site role based in Vadodara includes managing calendars, scheduling meetings, maintaining records, preparing documents, and coordinating correspondence via phone, email, and in person. The role involves handling front-office responsibilities, greeting visitors, answering and routing calls with professional phone etiquette, and assisting with student inquiries and internal communications. The Administrative Assistant will support data entry, filing, report preparation, and basic office coordination, while collaborating with faculty, staff, and other departments to facilitate events, meetings, and routine processes.
Qualifications

• Strong administrative assistance skills, including organizing schedules, maintaining records, and supporting day-to-day office operations.
• Executive administrative assistance capabilities, such as managing calendars, preparing reports, and supporting senior staff or department heads.
• Proficient clerical skills, including data entry, filing, document preparation, and basic MS Office or similar productivity tools.
• Professional phone etiquette and effective communication skills for interacting with students, staff, and external stakeholders.
• Relevant experience in an educational or institutional setting is preferred.
• Ability to work on-site in Vadodara, manage multiple tasks, and prioritize in a fast-paced environment.
• Attention to detail, reliability, and a service-oriented approach to supporting faculty, staff, and students.
• Minimum of a diploma or bachelor's degree in any discipline; formal training in office administration or secretarial practice is an advantage.