Administrative Assistant

Job Description:
. Responsible for pro-active calendar management / gatekeeper coordinating internal/external meetings

. Attend executive staff meetings

. Tracking actions, following up

. Assist with org specific projects paying high attention to detail on event planning

. Workshops, team events

. High degree of initiative and ability to anticipate needs

. Ability to practice best judgement when making decisions on behalf of executive

. Arrange multi-leg international and domestic travel

. Pro-active tracking of all flight and ground transportation

. Complete understanding of company policies and tools

. Educate executives on policy and new procedures (spend limits, city caps)

. Review/approve expense reports on behalf of executive

. Process expense reports and reconcile against statements

. Understanding of organizational structure

. Ability to work across GEO's

. Maintains confidentiality of all sensitive or proprietary information

. Generate and format presentations

. Assists extended team members with administrative duties as needed

. Provide mentorship to admin assistants in support center

Basic Qualifications:

. Associate's degree or combined 3+ years of experience supporting executives in a corporate environment

. Proficient in MS Office 365 Suite

Preferred Qualifications:

. Ability to work independently in a fast-paced environment with professionalism and tact

. Excellent communication and interpersonal skills and the ability to collaborate effectively with others

. Strong leadership skills

. Positive, can-do attitude willing to help team and peers

. Ability to prioritize effectively and take ownership of responsibilities

. Strong attention to detail demonstrating accuracy and thoroughness of work

. Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions