Administrative Assistant

Job Description: Administrative Assistant

Key Responsibilities

Contractor Outreach & Communication

* Reach out to interpreters and contractors via email and other communication channels

* Maintain consistent and professional communication

* Follow up with interpreters for documentation, availability, and onboarding steps

* Respond to queries and maintain communication records

Onboarding & Coordination

* Support end-to-end onboarding of interpreters

* Collect and verify required documents and information

* Ensure all onboarding steps are completed accurately and on time

* Coordinate with internal teams to ensure interpreters are ready for assignments

Scheduling & Job Matching

* Assist in matching interpreters to job requirements

* Coordinate schedules and availability of interpreters

* Send scheduling emails and confirmations

* Ensure timely communication of assignments

Email Management & Scheduling

* Manage and organize communication related to interpreters

* Draft and schedule emails for outreach, onboarding, and follow-ups

* Track responses and ensure timely follow-ups

Job Posting & Candidate Matching

* Post job opportunities on relevant platforms

* Screen and organize incoming applications

* Match candidates to requirements based on predefined criteria

Data Entry & CRM Management

* Input and maintain accurate data in internal systems (CRM-like database)

* Update interpreter profiles, availability, and assignment history

* Ensure data consistency and cleanliness across systems

* Track key information for reporting and operational use

Administrative Support

* Assist with general administrative tasks to support operations

* Maintain organized digital records and documentation

* Support process improvements for better efficiency

Required Skills & Qualifications

* Experience in administrative support, coordination, or data entry roles

* Strong written communication skills

* High attention to detail and accuracy

* Ability to manage repetitive tasks efficiently

* Strong organizational and time management skills

* Comfortable using spreadsheets and CRM-like systems

US shift

Salary- 20-22k (4 hours)