We are seeking a highly organized and detail-oriented Administrative Assistant to work closely with a Line Manager. You will be responsible for a wide range of internal activities, from managing a good filing system and scheduling appointments to coordinating with third-party service providers and ensuring deadlines are met. This role requires a strong sense of ownership and a commitment to high levels of accuracy and service delivery.
Roles & Responsibilities:
- Work closely with the Line Manager to execute tasks and provide accurate, timely updates.
- Act as a backup to the Line Manager as required.
- Participate in meetings, taking clear memos that capture all necessary details.
- Maintain a good filing system and ensure all assigned documents are kept accurately.
- Attend to various clerical and administrative tasks as assigned.
- Identify, connect with, and manage third-party service providers to ensure timely and high-quality service.
- Liaise with travel desks or external agencies for any travel-related tasks.
- Schedule appointments and prepare presentation material for meetings.
- Ensure deadlines are met by both internal and third-party stakeholders.
- Maintain a good tracking system for assigned tasks and provide daily updates.
- Work closely with the Line Manager to manage travel arrangements for the Chairman and their family.
- Conduct thorough research and brainstorm ideas for projects as needed.
Skills Required:
- Strong organizational skills and the ability to maintain accurate records and a good filing system.
- Excellent communication skills, both written and verbal.
- Ability to manage third-party service providers and ensure service quality.
- Proactive and resourceful with a strong sense of responsibility and ownership.
- Strong research skills with the ability to brainstorm and innovate.
- Proficient in scheduling appointments and preparing presentation materials.
- A commitment to continuous improvement and smart working practices.
- The ability to be available outside of work hours and on non-working days as needed.
QUALIFICATION:
- Bachelor's degree in a relevant field or equivalent practical experience.
