Administrative Assistant - Associate - Academic Outreach & Career Development

About the Programme/Project

India's urban transition is unprecedented in scale and complexity. Within it lie both the opportunities of increased economic growth and employment as well as the challenges of persistent inequality, extreme deprivation and environmental degradation. IIHS academic programmes aim to foster a new generation of urban practitioners and change makers, to become part of shaping this transition.

The academic programmes are supported by the five interdisciplinary IIHS Schools: School of Environment and Sustainability (SES), School of Systems and Infrastructure (SSI), School of Economic Development (SED), School of Human Development (SHD) and School of Governance (SoG). Each School has a particular transformational theme and a set of teaching, research and practice projects and programmes within it. Collectively, the five schools systematically address a wide range of urban issues, from questions of livelihood and economic development, access to basic infrastructure, affordable housing and healthcare for all, to tackling climate change and land governance.

Job Description

This position will be responsible for supporting the Academic Outreach and Career Development (AOCD) office in a range of administrative tasks involving documentation, scheduling and managing meetings, coordination, data analysis, internal and external communication, and logistics management to enable the smooth functioning of the AOCD team.

The role requires excellent written and oral communication skills, data management capability, attention to detail, and documentation skills.

This could be either a regular position or a 11- month contractual engagement, renewable on mutual consent, with the potential to turn into a regular position over time.

Activities and Tasks

Responsibilities would include, but not be limited to, the following:

• Supporting the AOCD office and team members on various aspects of their daily operations;
• Collaborating with various internal teams like Operations, Procurement, Finance, Legal, Communications & Design, Academic Administration and others, and with external ecosystem vendors, service providers, and partners;
• Providing support to other IIHS initiatives and activities including admissions, academics, research, training, practice, operations, and others as needed;
• Participating in all activities of Institution-Building at IIHS; carrying out tasks as assigned by IIHS; and travelling on IIHS work within or outside the country as and when needed.

Structure and Reporting

The administrative assistant/ associate will report to the Chief AOCD at IIHS or with any other person designated by the Chief, and will support all members of the AOCD team.

Person Specification

The ideal candidate should have:

• A Bachelor's or Master's degree in any discipline;
• Total experience of 2-3 years in a related role;
• Experience and expertise in using standard documentation and data analysis tools (Microsoft Word, Excel and PowerPoint and Google Docs, Sheets, and Slides are a must);
• The ability to use data visualisation / business intelligence tools (Tableau, Datawrapper, Google Charts, Microsoft Power BI, etc.) is highly desirable;
• The ability to develop and maintain relationships with key internal and external stakeholders.

This could be either a regular position or a 11- month contractual engagement, renewable on mutual consent, with the potential to turn into a regular position over time. This offer is on an exclusive basis, which implies that other professional assignments (whether compensated or not) that bear a potential conflict of interest with IIHS cannot be undertaken.

The search will remain open until the position is filled.

Location

This position is based in Bengaluru and may entail travel to other locations in India.

Review and Assessment

The role and performance of the incumbent shall be subject to normal review and assessment systems at IIHS.

Diversity Policy

IIHS is an equal opportunity employer that encourages women, people with disabilities and those from economically and socially excluded communities with the requisite skills and qualifications to apply for positions.

Contact

Please write to us at [Confidential Information] if you need any clarifications while filling the online application form.