Independently manage the administrative activities for the site as Site Admin
Act as the point of contact among executives, managers, employees, and other external partners
Coordinate with cross team, cross site and cross geo leaders and teams
Manage various internal and external stakeholders
Format information for internal and external communication memos, emails, presentations, reports
Manage executives calendars and set up meetings
Manage Infrastructure and HW procurements, creation of purchase requests and ensure to follow-up with the approvers to get a timely approval, track delivery, manage inventory
Ability to read the contracts and submit them through CLM approvals
Onboarding of the vendors along with privacy, security, and audit team reviews
Arrange corporate events to take place outside of the workplace
Make travel arrangements for international/domestic Prepare expenses and generate monthly newsletter Oversees the performance of site office staff Act as an office manager by keeping up with office supply inventory
What We're Looking For
8+ years of work experience as admin assistant role, Experience in managing and coordinating site administrative activities independently
A can do attitude, high energy, and creativity are required along with organizational skills and ability to handle multiple tasks, Excellent stakeholder management
Strong interpersonal, oral, written, and visual communication skills, with ability to present findings concisely and effectively, Strong Decision making and Problem-solving skills
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Experience working with external Vendors
Experience of Procurement and Inventory management
Excellent in MS Office and other productivity tools
