Summary:
We are seeking a detail-oriented and proactive individual to provide comprehensive administrative support. The successful candidate will manage calendars, facilitate communication, and coordinate various administrative functions to ensure smooth operations.
Responsibilities:
- Calendar Management: Provide strategic calendar management and time planning support for organization leaders. Manage meeting preparation and logistics, ensuring prioritization of high-impact meetings and urgent business needs.
- Cross-Functional Collaboration and Communication: Strengthen networks internally and externally to support team and leader's work. Drive communication between executives, central teams, and business partners, ensuring efficient information sharing.
- Team Management Support: Collaborate with hiring managers for smooth onboarding processes and provide essential support to new employees. Manage headcount activities in collaboration with the team.
- Event Coordination and Logistics: Manage, plan, and develop events, taking responsibility for outcomes and demonstrating executive presence. Partner with management to achieve event goals.
- Resource Management: Oversee expense management, including documentation and policy compliance. Manage supply planning and ensure adherence to management policies.
- Rhythm of Business (ROB): Partner with leaders to manage annual ROB, including fiscal year calendar and executive meeting schedules. Advise on patterns across ROBs.
- Space Management and Planning: Oversee space-management processes and team spaces, ensuring alignment with organizational vision.
- Travel Management: Coordinate travel arrangements, create detailed itineraries, and manage logistics to maximize trip productivity. Ensure compliance with travel policies and document requirements.
Requirements:
- 3 years of administrative, business support, or customer service experience with a focus on scheduling, travel management, and MS Office proficiency.
Required Skills:
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite.
- Ability to manage multiple tasks and prioritize effectively.
Preferred Skills:
- Bachelor's degree in Business Administration, Human Resources, Marketing, Communications, Psychology, or Sociology, or equivalent experience.
- 3 years of experience in reviewing and managing administrative budgets.
#AditiConsulting
# 26-04143
