Summary:
We are seeking an experienced Administrative Assistant with a strong background in executive support, operations, and office administration. The ideal candidate will have at least 8 years of experience in a fast-paced environment, supporting senior leaders in a global organization.
Responsibilities:
- Complete a broad variety of administrative tasks, including managing an extremely active and complex calendar of appointments.
- Provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings to drive schedule efficiency.
- Schedule and implement Leadership Rhythm of the Business (ROB), including staff meetings, events, and off-sites, as well as meeting logistics and material preparation.
- Liaise with offices of leaders in India and global stakeholders across multiple time zones for meetings, projects, and events.
- Help drive completion of key deliverables and follow up on outstanding action items.
- Support engineer morale activities, including goodies shortlisting, procurement, and coordination.
- Complete expense reports, maintain schedules, and coordinate team/office events.
- Submit facilities requests, manage aliases, and provide new hire onboarding support.
- Manage space, office hardware, and supply needs for the team, including PC refresh and asset management.
- Perform any ad hoc administrative tasks as needed.
- Track timelines by working with regional and global stakeholders.
- Create charts and PowerPoint presentations using Excel and PowerPoint.
Requirements:
- 8 years of demonstrated executive, operations, sales/marketing, and/or office administrative experience in a fast-paced environment.
- Complex calendaring experience.
- Experience in supporting a senior leader&rsquos office in a global organization.
- Strong interpersonal, verbal, and written communication skills.
- Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines.
- Attention to detail with strong problem-solving and troubleshooting skills.
- Ability to respond with appropriate urgency to situations and requests while maintaining a calm demeanor.
- Ability to handle confidential information and demonstrate the highest levels of integrity, discretion, and judgment.
Required Skills:
- Executive maturity and executive presence – 2-3 years.
- Event management, inventory management, and coordination across teams locally and globally – 2-3 years.
- Proficiency in leveraging MS Office products for organization-wide communication – 2-3 years.
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