Summary:
The Administrative Assistantrole involves providing comprehensive administrative support to a leader, including calendar management, travel planning, and liaison with global stakeholders. The role requires handling multiple tasks with attention to detail and maintaining confidentiality.
Responsibilities:
- Manage a complex calendar of appointments for the leader.
- Provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings.
- Schedule and implement Leadership Rhythm of the Business (ROB), including staff meetings, events, and off-sites manage meeting logistics and material preparation.
- Liaise with offices of leaders in India and global stakeholders across multiple time zones for meetings, projects, and events.
- Drive completion of key deliverables and follow up on outstanding action items.
- Complete expense reports, maintain schedules, and coordinate team/office events.
- Submit facilities requests, manage alias, and provide new hire onboarding support.
- Manage space, office hardware, and supply needs, including PC refresh and asset management.
- Perform any ad hoc administrative tasks.
- Track timelines by working with regional and global stakeholders.
- Create charts in Excel and presentations in PowerPoint.
Requirements:
- 6 years of demonstrated experience in executive, operations, sales/marketing, and/or office administration in a fast-paced environment.
- Complex calendaring experience.
- Experience in supporting a senior leader&rsquos office in a global organization.
Required Skills:
- Strong interpersonal, verbal, and written communication skills.
- Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines.
- Attention to detail with strong problem-solving and troubleshooting skills.
- Ability to respond with appropriate urgency to situations and requests while maintaining a calm demeanor.
- Ability to handle confidential information with the highest levels of integrity, discretion, and judgment.
- Hands-on experience in Excel for creating charts.
- Hands-on experience in creating PowerPoint presentations.
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