Summary:
We are seeking a Business Administrator to support the Office India team. This role plays a critical part in driving operational rigor, supporting executives and employees, and creating a seamless experience for the broader team.
Responsibilities:
- Rhythm of Business: Drive and support team rhythms in partnership with leadership, including all-hands meetings, town halls, leadership reviews, and technical/business reviews. Ensure meetings and cadences are well-organized, timely, and effective.
- Business Operations: Proactively manage budgets, accounting processes, procurement planning, and vendor relationships. Partner closely with cross-functional teams such as Real Estate & Facilities, HR, Finance, and Procurement. Identify opportunities to improve operational processes and implement scalable solutions. Stay current on policy changes and ensure compliance through strong operational hygiene and clear guidance to the team.
- Executive Support: Provide end-to-end support for executives, including calendar management, travel planning, expense reporting, and meeting logistics. Coordinate schedules and logistics for internal and external executive visits across globally distributed teams. Anticipate leadership needs and enable executives to operate at maximum effectiveness.
- Team Support & Events: Plan and execute team events, off-sites, and morale-building activities, managing all end-to-end logistics. Act as a trusted point of contact for administrative needs such as purchase orders, expense verification, internal tool updates, and procurement of gifts, awards, and mementos. Stay connected to team sentiment, anticipate needs, and respond quickly while ensuring adherence to corporate policies.
- New Hires & Workforce Planning: Ensure new hires are fully set up and productive from day one by proactively managing access, hardware, IDs, and relocation logistics as needed. Maintain organizational distribution lists, org charts, and reporting structures. Serve as the single point of contact for onboarding and exit processes and related formalities.
- Asset Management: Track and manage all physical assets for the team, including procurement, inventory, and distribution in accordance with company policy. Support secure device and asset management, including SAW device ordering, tracking, and coordination in compliance with company security policies.
Requirements:
- Proven experience as an Administrative Assistant or Business Administrator supporting business operations for teams of 100+ employees.
- Experience managing rhythm-of-business cadences, executive visits, team events, vendor relationships, procurement, and asset management.
Required Skills:
- Strong organizational skills, sound judgment, attention to detail, and the ability to operate independently in a fast-paced environment.
#AditiConsulting
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