Responsibilities:
Administration
- Housekeeping, security, pantry, courier, communication services and upkeep of premises & equipments at the office
- Travel & accommodation booking for members, guests & events
- Procurement of the assets and consumable materials as required
- Vendor Management: Follow up / Track delivery / work completion, follow up for bills, track movement of invoices from submission date to payment date
- Coordination of logistics for the meetings, workshops and any other engagement
- To provide any other administrative support to team members
- Coordinate with all internal stakeholders (Infrastructure Management Function, Finance Function etc.) and external stakeholders (such as vendors, partners etc.) amicably for enabling these activities
Program Support
- Database management of the grants under management – maintain, regularly update and generate reports on grant related data
- Manage MIS of key grants
- Provide fieldwork support to the program teams as and when required
Qualification and Experience:
- Graduation in any discipline
- 3 – 5 years of administration experience, preferably in a non-profit organisation
- Proficiency in data administration, database tools and report generation
Skills and Attributes:
- Commitment to social cause
- Good office management and coordination skills.
- Good Communication skills – both written and oral
- Willingness to travel, locally and inter-city
- Excellent interpersonal skills. Belief in fostering team work and nurturing collaborative work culture
- Cost & quality conscious, ability to negotiate with vendor
- Ability to build relationship and network with internal and external stakeholders
- Proficiency in MS Office (Excel, Word and PowerPoint)
- Familiarity in using data collection tools and apps
- Familiarity with PeopleSoft or any other ERP will be an advantage
Location: Noida
