Job Description

Job Description & Requirements

Job Title: Administration Manager (Construction / Reno /Air-Con)

Location: Singapore (North)
Employment Type: Full-Time
Salary: SGD $3,000 - SGD $4,500 (commensurate with experience)

About Us

We are a dynamic and growing enterprise managing a boutique portfolio of three specialized sister companies across the construction, commercial renovation, and air-conditioning services industries under unified leadership. Because our operations are closely intertwined, we operate n a highly collaborative environment where efficiency and cross-functional support are key to our daily success.

Key Responsibilities

General Administration: Manage day-to-day office operations, handle incoming correspondence, and maintain digital and physical filing systems.
Cross-Entity Coordination: Assist with scheduling, documentation, permit applications, and basic operational tasks across our three business units under the same management.
Project Support: Liaise with site supervisors, subcontractors, and technicians to coordinate project timelines, delivery schedules, and job deployments.
Financial & Record Support: Assist with preparation of quotations, progress billings, invoices, and tracking project expenses across the different company accounts.
Client & Vendor Relations: Act as a central point of contact for client inquiries, material suppliers, and service contracts.

Requirements

Experience: Minimum 1-2 years of admin experience, preferably within the construction, engineering, interior design, or facility management industries.
Education: Degree in related field.
Skills: Proficient in Microsoft Office (Excel, Word) and basic bookkeeping or invoicing systems.
Attributes: Highly discreet, detail-oriented, able to multitask across different project types, and capable of working in a fast-paced environment.
Working hours: 5.5 days.