Administration & Facilities Director

We want to shape the future with vision and innovation. Be part of it and develop your full potential!

As part of the global NTT DATA Group, one of the most successful IT service providers in the world, we specialize in value-added SAP solutions as NTT DATA Business Solutions. With over 12,000 employees in more than 30 countries, we design, implement, and develop custom-fit SAP solutions for our global customers.

Job Title : Administration & Facilities Director

Experience: 15 + Years

Job Location: Hyderabad

Employment Type: Full-time / Work from Office

About the Role:

The Admin & Facilities Director will lead the organization's administration, facilities, and travel functions across locations, ensuring operational excellence, compliance, cost optimization, and a great employee experience. This role owns travel strategy & governance, vendor and contract management, workplace operations, procurement for admin categories, and risk & compliance while driving digital enablement and scalable processes. The role requires strong stakeholder management, commercial acumen, and experience leading multi-location teams..

Key Responsibilities:

Strategy, Governance & Compliance

• Define and implement the Admin & Facilities strategy, policies, SLAs, and governance frameworks.
• Implement business continuity plans for Admin, facilities incidents, and critical events..

Administration & Facilities

• Lead office administration: front office, housekeeping, cafeteria, security, mailroom, helpdesk.
• Oversee facility operations: space planning, seating, asset & inventory control, AMC/maintenance, utilities.
• Manage events/meetings, visitor management, and corporate transport/shuttle (if applicable).
• Ensure workspace health, safety & statutory compliance (local laws, fire safety, audits)

Vendor & Contract Management

• Identify, onboard, and manage strategic vendors for travel, hotels, transport, facilities, and supplies.
• Drive RFP/RFQ, negotiations, SLAs/penalties, and performance reviews (QBRs/MBRs).
• Build rate cards and preferred supplier programs across categories.

Budgeting, Controls & Reporting

• Own annual budgeting and cost control for Admin & Travel.
• Track savings (YoY), ROI, leakages, and utilization; present MIS & dashboards to leadership.
• Ensure audit readiness and policy compliance across all locations.

Technology & Process Excellence

• Implement OBT/Expense tools (e.g., Concur, SAP Travel, Navan, Neo), Facility/CAFMs, and ticketing systems.
• Drive automation, self-service, and data-driven decision-making (KPIs, SLAs).
• Standardized SOPs for multi-location scalability and strong internal controls

Interested candidates may share their updated resume at [Confidential Information]