Administration Executive

Job Description – Admin Executive

Company: Artha Energy Resources LLP

Department: Administration

Designation: Admin Executive

Location: Ahmedabad

Employment Type: Full-Time

Job Summary

We are looking for an organized and responsible Admin Executive to manage day-to-day administrative activities, employee support, PPE kit management, office stock and housekeeping, material dispatch, petty cash, bill payments, insurance coordination, and company events.

• Office Stock Management
• Manage and maintain adequate stock of office supplies, stationery, pantry items, and other administrative requirements.
• Monitor stock levels and ensure timely replenishment of office supplies and toiletries.
• Maintain proper records of stock receipts, consumption, and issuance.
• Coordinate with vendors for procurement of required office supplies.
• PPE Kit Management
• Ensure site employees receive the required PPE kits on time.
• Maintain proper records of PPE issuance and replacement.
• Coordinate with site teams for PPE requirements.
• Petty Cash Management
• Maintain accurate records of petty cash transactions.
• Ensure timely replenishment and proper supporting documents.
• Monitor expenses and resolve discrepancies.
• Bill Payments & Records
• Ensure timely payment of office and administrative bills.
• Maintain proper records of all payments and supporting documents.
• Track due dates and avoid late or missed payments.
• Insurance Management
• Coordinate timely renewal of company/employee-related insurance policies.
• Ensure policies are renewed before expiry.
• Coordinate with brokers and internal teams for insurance claims and documentation.
• Follow up to ensure smooth claim processing.
• Office Housekeeping & Facilities
• Coordinate day-to-day office housekeeping activities.
• Ensure proper cleanliness and hygiene of the office premises.
• Monitor availability and timely refilling of office supplies and toiletries.
• Coordinate with housekeeping staff and service providers to maintain office standards.
• Material Dispatch & Transport Coordination
• Coordinate the dispatch of small materials and administrative items to different project sites with the help of the office boy.
• Arrange and coordinate transportation/courier services for timely material delivery.
• Maintain proper dispatch records, delivery details, and supporting documents.
• Follow up with site teams and transport/service providers to ensure timely delivery.
• Event & Office Activities
• Plan and coordinate employee engagement activities and staff events.
• Manage arrangements related to venue, decoration, food, and other requirements.
• Coordinate with vendors and internal teams to ensure smooth execution.
• General Administration
• Handle day-to-day office administration and employee requirements.
• Coordinate with vendors, service providers, and site teams.
• Maintain proper administrative records and documentation.
• Support management and HR in administrative activities as required.
• Punctuality & Discipline
• Maintain professional punctuality and discipline in all administrative activities.
• Ensure assigned tasks are completed within defined timelines.
• Follow company policies and maintain professional conduct.
  
  

Key Skills

• Good communication and coordination skills
• Strong follow-up and organizational skills
• Basic Excel/MS Office knowledge
• Record keeping and documentation
• Vendor and stakeholder coordination
• Time management and attention to detail
• Ability to manage multiple administrative activities simultaneously
  
  

Experience

2–4 years of experience in administration, office management, facility management, or a similar role, preferably in an EPC/renewable energy/indust

Skills: management,insurance,documentation