About Us
Founded in 2011, Webvillee specializes in delivering enterprise-grade software solutions that drive digital transformation. With expertise in design, innovation, and engineering, we provide scalable, long-term solutions tailored to enhance operational efficiency and customer experiences. Our proficiency in integrating advanced technologies, including cloud solutions and ERP/CRM systems, combined with our status as Salesforce and SAP-certified partner, ensures seamless operation efficiency . We allow businesses to focus on growth and strategy while we manage their technical complexities and improve the operation efficiencies.
About The Role
We are looking for a proactive and organised
Admin & Operations Executive / Admin Officer to manage end-to-end administrative and facility operations across the corporate office. The role will be responsible for ensuring smooth day-to-day functioning, cost control, workplace safety, and efficient coordination with internal teams, vendors, and external service partners.
The ideal candidate should have strong administrative and coordination skills, a cost-conscious mindset, and the ability to handle multiple operational requirements in a fast-paced environment.
Key Responsibilities
- Manage day-to-day administration and facility operations of the office.
- Coordinate office maintenance, housekeeping, security, pantry, utilities, and other facility requirements.
- Handle vendor management, including vendor identification, negotiation, service coordination, and SLA monitoring.
- Monitor and control administrative and facility-related expenses.
- Coordinate employee travel, accommodation, transportation, and other logistics requirements.
- Manage travel and administrative reimbursements and ensure timely processing.
- Maintain records of office assets, equipment, inventory, and consumables.
- Ensure proper asset allocation, tracking, and periodic verification.
- Coordinate with HR, Finance, Operations, IT, and other departments for administrative requirements.
- Manage office supplies, stationery, pantry requirements, and other operational inventories.
- Ensure workplace hygiene, safety, and housekeeping standards are consistently maintained.
- Handle multiple office/location-related administrative activities, if required.
- Prepare basic MIS reports related to administration, expenses, vendors, assets, and facility operations.
- Identify operational gaps and proactively implement solutions to improve efficiency and reduce costs.
- Support audits, compliance requirements, and documentation related to administration and assets.
- Handle urgent administrative and operational issues and ensure timely resolution.
Key Skills & Competencies
- Strong understanding of Administration and Facility Management.
- Experience managing corporate offices, warehouses, or retail setups.
- Strong vendor management, negotiation, and cost optimisation skills.
- Excellent coordination and stakeholder management abilities.
- Strong organisational and multitasking skills.
- Detail-oriented with a cost-conscious approach.
- Ability to work under pressure and manage operational challenges effectively.
- Good communication and interpersonal skills.
- Proficiency in MS Excel, Google Sheets, and basic MIS reporting.
- Proactive, solution-oriented, and responsible approach to work.
Qualifications & Experience
- Graduate in any discipline.
- MBA / PG Diploma in Management will be an added advantage.
- 3–4 years of experience in Administration, Facilities, Office Management, or Operations.
- Experience handling corporate and multi-location operations will be preferred.
Key Performance Indicators (KPIs)
- Smooth functioning of multiple offices and administrative operations.
- Facility uptime and timely resolution of maintenance issues.
- Effective travel coordination and travel cost control.
- Vendor service quality and adherence to agreed SLAs.
- Timely and accurate reimbursement processing.
- Asset accuracy, tracking, and audit compliance.
- Workplace hygiene, safety, and housekeeping standards.
- Administrative cost optimisation and operational efficiency.
Benefits
- Health Insurance
- Paid Time Off
- Provident Fund
