Key Responsibilities
Office & Facility Management
- Supervise maintenance, housekeeping, and security operations across all office locations.
- Ensure all office infrastructure, utilities, and equipment are functional and well-maintained.
- Manage space planning, seating arrangements, and workstation allocations to optimize efficiency.
- Coordinate with facility teams to address and resolve any maintenance or operational issues across regions.
- Monitor power supply, escalate outages or disruptions, and ensure timely resolution through the appropriate vendors or authorities.
Asset & Inventory Management
- Coordinate with the inventory team and maintain updated records of company assets, including IT equipment, furniture, and other office inventory across all regions.
- Keep track of stock levels for hygiene materials, pantry supplies, and other consumables, ensuring timely replenishment.
- Oversee courier and dispatch operations, ensuring accuracy, timeliness, and proper documentation.
- Verify quantities, manage purchase orders, and ensure timely processing and submission of all vendor invoices.
Budgeting & Reporting
- Prepare and manage the administrative budget, monitoring actual expenses against forecasts to ensure cost efficiency.
- Review and validate all admin-related invoices before submission for payments.
- Maintain data/reports and provide periodic updates on facility status, asset utilization and cost optimization initiatives.
- The role might require you to travel to all regional offices as well to keep everything in check.
