Admin Lead

About the role:

We are looking for a seasoned Admin and Procurement professional to oversee our Pune office operations. You will be the backbone of our facility management, ensuring cost-effective procurement, seamless vendor relations, and high standards of security and pantry services.

Location: Pune, MH

What You'll Do

1. Strategic Procurement & Vendor Management

Sourcing & Negotiation: Identify, vet, and onboard vendors for office supplies, IT assets, and facility services. Negotiate terms to ensure the best balance of quality and cost.

Lifecycle Management: Maintain a database of preferred vendors, track performance via KPIs, and manage annual renewals/contracts.

Compliance: Ensure all vendor agreements align with company policies and local labor laws.

2. Facility & Security Administration

Security Management: Direct supervision of security personnel. Ensure 24/7 coverage, manage visitor logs, and oversee surveillance/CCTV protocols.

Office Upkeep: Manage general repairs, AMC (Annual Maintenance Contracts) for ACs, fire safety equipment, and UPS systems.

3. Pantry & Hospitality Services

Inventory Control: Manage the procurement and daily distribution of pantry supplies, including food, beverages, and fresh fruit.

Hygiene Standards: Ensure the pantry staff maintains high levels of cleanliness and that food items meet safety standards. 4. General Administration

Asset Management: Maintain a precise inventory of all physical assets within the Pune office.

Billing & Documentation: Verify invoices against deliveries, manage the admin budget, and coordinate with the Finance team for timely payments.

On Your First Day, We'll Expect You to Have Education:

Bachelor's degree in Business Administration, Supply Chain, or a related field.

Experience: 57 years in a dedicated Admin/Procurement role (Real Estate, IT, or Manufacturing sectors preferred).

Skills:

• Expertise in Vendor Negotiation and Contract Management.
• Proficiency in MS Office (Excel is a must for budget tracking).
• Strong interpersonal skills to manage diverse ground staff (security, housekeeping).

Language: Fluency in English and Hindi; proficiency in Marathi is highly preferred for local vendor coordination.

Why Join Us

Opportunity to build and streamline procurement processes from the ground up.

A fast-paced, professional environment with room for growth.

Benefits:

At Calfus, we value our employees and offer a strong benefits package. This includes medical, group, and parental insurance, coupled with gratuity and provident fund options. Further, we support employee wellness and provide birthday leave as a valued benefit.

Calfus is an Equal Opportunity Employer.

We believe diversity drives innovation. We're committed to creating an inclusive workplace where everyoneregardless of background, identity, or experiencehas the opportunity to thrive. We welcome all applicants!