Admin & HR Executive

Job Title: Admin & HR Executive (Contractual role)

Reports To: Trustee/ Director

Based at: Bangalore, Karnataka

Company Description Ashraya Hastha Trust is a non-profit organization founded in June 2000, working across India to improve quality of life for underserved communities. The Trust focuses on key impact areas including healthcare, education, livelihoods, animal welfare, and emergency relief. Through targeted programs and partnerships, Ashraya Hastha Trust aims to deliver practical, sustainable support to those most in need. Team members contribute directly to meaningful social change in a mission-driven, values-oriented environment.

Description:

The person will report to the Trustee/ Director of Ashraya Hastha Trust on both project and non-project related tasks.

Responsibilities:

• Reporting to management and performing administrative and HR duties.
• Manage the front desk/reception operations, acting as the first point of contact for guests, employees, candidates, vendors and Travel Booking.
• Scheduling and confirming interviews, appointments, meetings and events.
• Supporting interview process.
• Perform general administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries and co-ordinating meeting room calendars.
• Maintaining employee attendance, new joiner formalities and induction
• Monitoring office supplies and ordering replacements.
• Keep records and files of employees up to date.
• Monitor office expenses and costs.
• Coordinating with security to aid safety of the employees.
• Oversee and achieve organizational goals while upholding best practices.
• Other duties assigned by the line manager.
• Day to day accounting
• Legal and other document vetting

Candidate profile:

Qualification:

MSW/ Graduate or Post Graduate degree in Hospitality Management or Commerce Graduate (or an equivalent degree) from a reputed institution in India or abroad.

Experience:

Minimum 2-3 years of relevant work experience across business and social domains.

Capabilities:

• Exceptional ability to create a welcoming environment.
• Basic knowledge of Statutory Compliance
• Knowledge of Tally is an added advantage.
• Experience in answering and screening calls, as well as scheduling appointments.
• Ability to observe business etiquette and maintain a professional appearance.
• Experience working with word processing, spreadsheets and emails, including Microsoft Word, Excel and Outlook Express.
• Ability to multi-task and prioritize projects.
• Good time management skills.
• Great computer skills and the ability to learn new skills quickly.
• Working knowledge of printers, copiers, scanners and fax machines.
• Excellent interpersonal and communication skills with proficiency in English, Hindi and Kannada preferred.