Role & responsibilities
Facility & Infrastructure Management
- Oversee daily operations of facilities including HVAC, electrical, plumbing, housekeeping, security, landscaping, parking, and general maintenance.
- Coordinate with third-party vendors and service providers and manage service contracts (PPM, repairs, maintenance).
- Conduct regular safety inspections, audits, and enforce health and safety compliance (fire safety, legal regulations, environmental health).
- Ensure assets are tagged, inventoried, and tracked; oversee annual maintenance contract renewals and billing.
- Administrative & Operational Management
- Manage office administration activities like visitor handling, office supplies, canteen/cafeteria services, housekeeping.
- Oversee vendor sourcing, negotiations, procurement, and vendor management.
- Manage departmental budgeting, cost control, expense tracking, and reporting.
- Support events, workshops, training logistics, and travel coordination (flights, accommodations, transportation).
- Handle documentation, legal compliances, audits, and MIS reporting related to administration functions.
- Supervise the administrative team, housekeeping, security, and outsourced manpower.
- Safety, Security & Compliance
- Establish and maintain security protocols, including CCTV, access control, fire safety systems, and emergency response plans.
- Ensure adherence to regulatory norms and audits (local, labour, environment, safety).
- Manage risk assessments for theft, fire, and infrastructure safety.
Preferred candidate profile
Education & Experience
- Bachelors degree in Business Administration/Management/ Facilities Management or related field.
- 6-9 years of experience in administration and facility management, vendor management, stakeholder management.
Essential Skills
- Strong vendor negotiation and procurement abilities.
- Proficiency in budgeting, MIS, and Microsoft Office (especially Excel).
- Excellent communication, interpersonal, and stakeholder management skills.
- Organizational, multitasking skills.
- Fluency in English, Hindi, Telugu.
