Admin Executive

Job Summary

We are looking for a proactive and detail-oriented Travel Desk & Admin Assistant with - 2-4 years of experience to manage employee travel arrangements and provide administrative support to ensure smooth day-to-day

office operations. The ideal candidate should possess strong coordination, communication, and

organizational skills.

Key Responsibilities

• Travel Desk Management

• Coordinate domestic and international travel bookings, including flights, trains, hotels, and local

transportation.

• Ensure travel bookings are made in compliance with company travel policies and approved

budgets.

• Liaise with travel vendors, airlines, hotels, and travel management companies for reservations and

modifications.

• Handle travel-related queries, cancellations, rescheduling, and emergency travel requirements.

• Maintain travel records, reports, and booking documentation.

• Track travel expenses and assist employees with travel reimbursements.

• Provide travelers with itineraries, tickets, hotel vouchers, and travel-related information.

• Monitor vendor performance and negotiate competitive rates where applicable.

• Administrative Support

• Manage office supplies and maintain inventory of stationery and other office essentials.

• Coordinate facility-related activities, including housekeeping, pantry management, and office

maintenance.

• Assist in organizing company events, meetings, leadership visits, and employee engagement

activities.

• Handle courier, dispatch, and vendor coordination activities.

• Maintain administrative records, invoices, purchase requests, and payment follow-ups.

• Support onboarding activities by arranging workstation setup, ID cards, welcome kits, and related

requirements.

• Coordinate with internal departments and external vendors for smooth administrative operations.

• Prepare and maintain MIS reports related to travel and administration activities.