Admin Executive/ Sr. Admin Executive

• Asset & Facility Management:
• Maintain a list of all assets with their current status.
• Develop and maintain relationships with asset vendors for timely service and support.
• Monitor office supply levels and reorder when required.
• Maintain asset verification reports and ensure installation of new systems as per requirements.
• Record and issue office equipment to employees, regularly updating the records.
• Ensure preventive maintenance of office equipment, call for repairs as needed, and evaluate new equipment and techniques for operational efficiency.
• Billing & Documentation:
• submit original bills to accounts via email, mentioning due dates.
• Maintain a list of all bills with their due dates and follow up with billing authorities in case of delays.
• Develop and maintain an efficient documentation and filing system for both paper and electronic records.
• Handle office expenses and manage billing cycles accurately and in a timely manner.
• Travel & Hospitality Management:
• Manage staff expense requests and travel reports.
• Coordinate with travel vendors and service departments for smooth employee travel arrangements.
• Make travel arrangements for Directors and employees, including flights, railways, bus, and hotel bookings.
• Schedule meetings as required, in coordination with relevant departments.
• Maintain reports of staff out of the office for business needs.
• Office Administration:
• Oversee daily administrative operations to ensure the smooth functioning of the office.
• Assist in organizing in-house and external events, ensuring all administrative arrangements are in place.
• Supervise housekeeping staff; prepare record logs for cleaning schedules of all washrooms and monitor regular cleanliness.
• Suggest improvements for overall office cleanliness and hygiene standards.

Key Skills:

• Administration
• Hospitality Management
• Office Administration