Assist clients during office visits while coordinating meeting logistics.
Support in bill processing and basic admin data entry/MIS.
Supervise housekeeping and site hygiene as per the SOP and ensure cleanliness across all areas.
Train housekeeping staff, maintain cleaning stocks, and coordinate repairs and facility-related vendor support.
Coordinate and supervise security services, including manpower deployment, movement control (man/material/visitor/vehicle), and related records.
Support the protection of company property against theft/misuse through effective supervision of security personnel.
Manage & track transport arrangements, including intercity transfers for guests/visitors/auditors/team and daily staff bus operations.
Assist in overseeing canteen operations end-to-end with service providers, including food quality, hygiene, and compliance.
Assist in events such as celebrations, team outings, and internal functions.
Support in hiring and coordination of apprentices and 3rd party payroll staff.
Assist in attendance and payroll processing for contract/3rd party staff.
Prepare and maintain admin-related documents and registers (employment contracts, employee details, factory registers, visitor/material movement, etc.) as per Factory & Labour Act.
Maintain records of administrative expenses, office contracts, insurance, and payments; track due dates and renewals.
Prepare periodic MIS reports for admin, transport, housekeeping, security, and expenses.
IT Executive
Hands on experience on hardware troubleshooting and maintenance (Desktop, Laptop, Printer, Network)
Install workstations, connect and set up hardware, load all required software, provide network accounts and passwords as required, monitor security of all technology, input and maintain IP addresses
Installation, up-gradation, configuration, administration & troubleshooting of Microsoft OS (Microsoft Windows Servers and Clients)
Installation, Configuration & Troubleshooting of Routers, Switches
Sharp in analyzing computer systems to identify and eliminate issues
Troubleshooting IT issues and managing & monitoring all installed systems of team
Responsible for managing regular data backups
Invoice record maintenance and share with Finance team
Good knowledge of data and IT asset inventory management
HR Intern/Talent Acquisition Specialist
Apply a hacker mindset to a variety of sourcing and research channels to strengthen sourcing pipeline of recruitment
Source candidates through a variety of channels (LinkedIn, referrals, networking events, specialized sites, etc.)
Evaluate & implement recruitment solutions available in the market like ATS, Offer Management systems, etc.
Implement highly effective, results-driven talent research, talent mapping, and competitive intelligence to meet the current and future talent needs
Coordinate several areas of the recruiting process, including managing candidates, scheduling phone interviews, and onsite interviews
Establish strong working relationships with agencies, hiring managers, recruiting team and candidates
Contribute to various recruiting projects
Maintain data integrity and confidentiality
Open to travel for hiring events
Maintain all relevant documentation aligned internal policies
Create a simple and clear end-to-end process maps and educate stakeholders around necessary requirements, including knowledge-sharing within HR and with key partners
Acts as a liaison between employees, managers and the organization by interpreting personnel policies, procedures and resolving employee concerns
Researches and consolidates information required for analysis of human resources operations and prepares special projects as assigned
Demonstrated understanding of human resources policy, practice and legal regulations
Job requirements
Skills And Characteristics - Admin
Having 2-4 years of experience in handling office administration.
Have a passion for administration as well as being open to continuous learning & education.
Basic English oral and written communication skills.
Basic working knowledge of MS Office and data analytical skills.
Deadline-oriented and ability to stick to time constraints.
Hardworking and ready to work in shifts and for extended working hours when needed.
Be highly organized with the ability to work independently in a fast-paced team environment.
High attention to detail and a compliance mindset.
Organized, proactive, and capable of handling multiple requests.
Quick problem-solving skills for sourcing challenges.
Positive and collaborative attitude aligned with fast-paced CRO culture.
Skills And Characteristics - IT
Have passion for Information communication and technology as well as open to continuous learning and education
Having 1-4 years of strong work experience as system administrator
Clear understanding of computer support and troubleshooting
Strong knowledge of Windows XP, Vista, 7, Mac OSX, Windows 10 pro
Excellent English oral and written communication skills
Deadline oriented and ability to stick to time constraints
Hardworking and ready to work in shifts and for extended working hours when needed
Be highly organized with the ability to work independently in a fast paced team environment
Ability to work in a team in a transparent and entrepreneurial culture
An excellent personal rapport and an ability to engender trust and respect
Self-motivated with initiative to reach challenging targets
A bright, friendly, flexible personality with agility to switch between different skill sets
Exceptional attention to detail
Positivity, focus and a winning mentality allied with kindness
Curiosity, energy, creativity, and bravery with a strong desire to help to build the o2h culture
Skills And Characteristics - HR
Solid verbal and written communication skills, including the ability to effectively communicate with all levels of candidates/employees via phone and e-mail
Process-oriented, with a high level of attention to detail and ability to exercise critical judgment
A strong work ethic the ability to work on their own initiative and manage own time effectively
Proactive and a result driven mindset
Ability to build effective and trusted relationships across the HR function
Proficient in Microsoft Excel, Outlook and PowerPoint
