Admin Executive

Job Title: Admin Executive (Construction / Reno / Air-Con)

• Location: Singapore (North)
• Employment Type: Full-Time
• Salary: SGD $2,500 - SGD $4,800 (commensurate with experience)

About Us

We are a dynamic and growing enterprise managing a boutique portfolio of three specialized sister companies across the construction, commercial renovation, and air-conditioning services industries under unified leadership. Because our operations are closely intertwined, we operate in a highly collaborative environment where efficiency and cross-functional support are key to our daily success.

We are looking for a sharp, organized, and adaptable

Admin Executive

to keep our offices running smoothly and support our management team across all three sectors.

Key Responsibilities

• General Administration: Manage day-to-day office operations, handle incoming correspondence, and maintain digital and physical filing systems.
• Cross-Entity Coordination: Assist with scheduling, documentation, permit applications, and basic operational tasks across our three business units under the same management.
• Project Support: Liaise with site supervisors, subcontractors, and technicians to coordinate project timelines, delivery schedules, and job deployments.
• Financial & Record Support: Assist with preparation of quotations, progress billings, invoices, and tracking project expenses across the different company accounts.
• Client & Vendor Relations: Act as a central point of contact for client inquiries, material suppliers, and service contracts.

Requirements

• Experience: Minimum 1-2 years of admin experience, preferably within the construction, engineering, interior design, or facility management industries.
• Education: Degree in related field.
• Skills: Proficient in Microsoft Office (Excel, Word) and basic bookkeeping or invoicing systems.
• Attributes: Highly discreet, detail-oriented, able to multitask across different project types, and capable of working in a fast-paced environment.
• Working hours: 5.5 days.