Admin Executive / Front Desk Manager

Key Responsibilities

Office Administration

• Manage reception desk
• Handle visitors and guest coordination
• Oversee office administration and daily operations
• Manage pantry, housekeeping, stationery, and office supplies
• Maintain inventory, records, and workplace organization
• Coordinate office maintenance, pest control, deep cleaning, and repairs

Vendor & Travel Coordination

• Coordinate with vendors and service providers
• Manage invoices, bills, and documentation
• Book flights, hotels, and transportation for teams and clients
• Coordinate travel itineraries and logistics

HR & Employee Engagement

• Assist with recruitment coordination and interview scheduling
• Manage onboarding and off-boarding processes
• Maintain attendance, leaves, and employee records
• Organize team events, and celebrations and engagement activities

Finance & Administration

• Assist with payroll coordination based on attendance
• Manage petty cash and expense tracking
• Coordinate phone bill payments and administrative records

Asset & IT Coordination

• Provide basic IT and operational support
• Maintain office hardware, software, and asset records
• Manage issuance of laptops, SIM cards, and office assets

Operations & General Coordination

• Manage couriers, shipments, and documentation
• Coordinate medical insurance and employee support requirements
• Handle SIM issuance, roaming activation, SIM swaps, and e-SIM coordination
• Support smooth inter-departmental coordination and daily operational requirements

Preferred Background

• Prior experience in administration, HR coordination, operations, or office management
• Experience in luxury hospitality or a client-facing environment will be an added advantage

Skills Required

• Strong communication and coordination skills
• Excellent organizational and multitasking abilities
• Attention to detail and problem-solving mindset
• Proficiency in MS Office and Google Workspace
• Ability to work efficiently in a fast-paced environment and under pressure
• Flexible and committed to work on weekends when required to support business needs and project timelines.

THRS is one of the region's most respected luxury hospitality representation firms, with offices in Gurugram, Mumbai, and Dubai. We represent some of the world's most iconic hospitality brands, including InterContinental Hotels Group (IHG), Resplendent Ceylon, Six Senses Resorts, Relais & Châteaux, The Peninsula Hotels, Cheli & Peacock Safaris, Joali Maldives, and other globally distinguished names.

We operate at the intersection of strategy, commercial performance, and brand positioning, delivering tangible revenue impact across India and GCC source markets.