Admin Cum Receptionist

Job Title: Admin Executive

Department: IDC

Reporting to: Retail Manager

Job Description:

We are looking for a Admin Executive to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As an Admin Executive, you will be the first point of contact for our company. Your duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Job Responsibilities:

• Greet and welcome guests as soon as they arrive at the office

• Direct visitors to the appropriate person and office

• Answer, screen and forward incoming phone calls

• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).

• Provide basic and accurate information in-person and via phone/email • Receive, sort and distribute daily mail/deliveries.

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

• Order front office supplies and keep inventory of stock.

• Update calendars and schedule meetings

• Arrange travel and accommodations, and prepare vouchers.

• Keep updated records of office expenses and costs

• Perform other clerical receptionist duties such as filing & photocopying Requirement

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

• Knowledge of office management systems and procedures