Job Description

Tasks Expert | Full-time | Hybrid, anywhere in India | USA, UK or Australia shift

About the role

One US, UK or Australian small business, one person for its books and its back office. 60% of the week is bookkeeping in QuickBooks Online, Xero or Zoho Books. 40% is admin support for the same owner: inbox, calendar, documents, CRM, vendor and customer follow-ups. One role, five levels (Junior, Senior, Lead, Expert, Specialist); the online assessment sets your level.

What you will do

Bookkeeping (60%)

Record daily transactions and categorise bank and card feeds in QuickBooks Online, Xero or Zoho Books
Reconcile bank, card and payment-processor accounts every month (Stripe, PayPal, Shopify, Square)
Raise invoices, apply payments, send statements and chase overdue receivables
Enter supplier bills, match them to receipts, prepare payment runs, keep the payables ageing clean
Capture receipts through Dext, Hubdoc or the app's own tool and attach them to the entry
Close the month: accruals, prepayments, payroll journals, then P&L, balance sheet and cash-flow reports
Prepare sales tax, VAT or GST workings and the year-end file for the client's CPA
Keep the chart of accounts, customers, vendors and products clean and documented

Admin (40%)

Manage the owner's inbox and calendar across time zones: triage, draft replies, schedule, follow up
Prepare documents, proposals, letters and spreadsheets in Google Workspace or Microsoft 365
Maintain the CRM: data entry, clean-up, status updates, exports
Follow up with vendors and customers on quotes, deliveries, contracts and renewals
Handle travel, expenses and subscription renewals
Research suppliers and options and present a short comparison
Write and maintain SOPs; send the client a short weekly summary of books, cash and open items

What you need

Hands-on monthly reconciliations in at least one of QuickBooks Online, Xero or Zoho Books (Zoho Books counts the same as the other two)
Double-entry basics: what a journal does to the P&L and the balance sheet
Strong spreadsheets: formulas, lookups, pivot tables, clean formatting
Written and spoken English a US or UK business owner follows without effort
Commerce, accounting or finance graduate, or equivalent bookkeeping experience
Able to work the USA, UK or Australia shift and attend the Delivery Centre on assigned office days
Quiet, dedicated home workspace, stable 50 Mbps connection, Windows PC or Mac

Good to have

Dext or Hubdoc, Stripe or PayPal reconciliations, Gusto, ADP or Xero Payroll
US sales tax, UK VAT or Australian GST exposure (Indian GST filings in Tally or Zoho Books count)
QuickBooks ProAdvisor or Xero Advisor certification (free; we support you to get it in your first 90 days)
A CRM (HubSpot, Zoho CRM, Pipedrive) and a project tool (ClickUp, Asana, Trello)

Levels and pay (CTC per month, published, not negotiated)

Junior 22,500 | Senior 28,000 | Lead 35,000 | Expert 40,000 | Specialist 45,000

Australia shift adds 2,000. The assessment score alone sets your level and the offer comes within 24 hours of the test. No hike after joining; increments come with promotion to the next level.

How we work

Hybrid: work from home, with two office days a week at the WeWork nearest you in your city; during the 4-week training, one daytime office day a week
10-hour shift (9 hours of work, 1 hour of breaks), 5 days a week, 2 consecutive days off on a rotating roster
24 paid leave days a year credited up front, plus 4 national holidays
Salary credited between the 5th and 10th of each month
All client work inside the company TaskGuard desktop
Offer is conditional on background verification and a police clearance certificate within 30 days of joining; a 1-year training bond applies

How to apply

Apply only at jobs.tasksexpert.com and choose Admin & Bookkeeping Executive. The application has a short pre-screen, a résumé check and a 60 to 90 minute online assessment. Applications sent by LinkedIn message or e-mail are not read.