Admin & Finance Executive

Location: Gurgaon (Work from Office)

Company: Shunya Labs

Shunya Labs is building next-generation AI infrastructure with world-leading speech and language technologies. Our multilingual AI models support over 220 languages, outperform global benchmarks, and are deployed across enterprise and government use cases. We are building the foundation for Voice AI at scale.

As we grow rapidly, we are looking for an organized, detail-oriented, and proactive Admin & Finance Executive who can manage day-to-day operations while supporting the finance function.

This is a high-ownership role that combines office administration, finance operations, vendor management, compliance support, and employee coordination. The ideal candidate enjoys creating order, solving operational problems, and ensuring that business operations run smoothly.

• Process vendor invoices, payments, reimbursements, and employee expenses.
• Maintain books of accounts in coordination with the finance team and external CA.
• Prepare MIS reports, payment trackers, and cash flow summaries.
• Manage accounts payable and receivable.
• Coordinate GST, TDS, PF, ESI, and statutory documentation.
• Assist in audits, due diligence, and investor documentation.
• Track budgets and operational expenses.

• Manage office operations and ensure smooth day-to-day functioning.
• Handle procurement of office supplies and IT assets.
• Coordinate with vendors, landlords, travel partners, and service providers.
• Maintain company records, contracts, insurance, and important documentation.
• Organize travel bookings, meetings, and company events.
• Oversee facility management and workplace upkeep.

• Support employee onboarding and offboarding.
• Maintain employee records and documentation.
• Coordinate attendance, leave records, and payroll inputs.
• Assist leadership with operational projects and special assignments.

• Bachelor's degree in Commerce, Finance, Business Administration, or a related field.
• 2-6 years of experience in administration, finance, or operations.
• Strong understanding of accounting principles and financial processes.
• Experience with Tally, Zoho Books, or similar accounting software.
• Proficiency in Microsoft Excel and Google Sheets.
• Excellent organizational and communication skills.
• Ability to multitask and work independently in a startup environment.
• High level of integrity, ownership, and attention to detail.

• Experience working in a startup or technology company.
• Familiarity with payroll, compliance, and statutory filings.
• Experience managing office administration alongside finance operations.

• Opportunity to work at the forefront of AI innovation.
• High ownership and direct exposure to company leadership.
• Fast learning environment with significant career growth.
• Competitive compensation.
• Opportunity to contribute to building a global AI company from India.