Admin & Billing

Company Description

Allpak Packaging is a leading packaging solutions provider with 25+ years of industry experience, serving top FMCG, food, and industrial brands across India. With our upgraded Allpak 2.0 facility, we are scaling operations and strengthening backend systems to deliver best-in-class efficiency and service.

Role Description

This is a full-time, on-site role for an Admin & Billing Specialist based in Vapi.

We are looking for a proactive Admin & Billing Executive to manage billing, purchase coordination, dispatch documentation and inventory tracking while supporting smooth factory and office operations. The role is best suited for candidates who are detail-oriented, comfortable with numbers, and eager to grow in a structured manufacturing environment.

• Manage full billing process (Sales invoices, e-invoices, e-way bills) using Tally.

• Maintain accounting entries (sales, purchase, payments, receipts, credit/debit notes).

• Prepare and manage dispatch documents along with billing – QC reports, packing slips, delivery challans, etc.

• Oversee inventory management: raw material and finished goods reconciliation, stock registers, and periodic reporting.

• Handle purchase coordination: placing raw material orders with mills, tracking order status, following up on pending orders, and maintaining supplier relationships.

• Assist with ISO 9001 documentation and implementation (training will be provided).

• Generate periodic MIS reports for management (sales, stock, purchase, outstanding).

• Support dispatch and admin teams in day-to-day coordination.

Qualifications

• Strong communication and customer service skills to liaise effectively with internal and external stakeholders
• Proficiency in administrative assistance tasks and attention to detail for accurate record-keeping
• Familiarity with basic financial and billing procedures
• Ability to manage tasks independently and work collaboratively in a fast-paced environment
• Bachelor's degree in Business Administration, Finance, or a related field is preferred
• Previous experience in an administrative, billing, or finance role is a plus

Location - Damanganga Industrial Park, Vapi

Salary - Negotiable