Admin & Accounts Executive

BambooBox is a SaaS-based software start-up with 5 years of expertise in B2B marketing, offering a platform for growth marketers. With its advanced AI and ML-driven platform, BambooBox helps companies deliver untapped marketing intelligence to business teams and increase marketing contribution to revenue. We work with clients like Airtel Business, Darwinbox, Opentext, RootStock, and other global organizations. We are backed by investors such as Peak XV (earlier Sequoia Surge), Emergent Ventures, and Arc180. We are in the process of scaling the organization and are in a high-growth phase.

Job Location: Bangalore

Job Type: Work from Office

Role Overview

We are seeking a proactive and detail-oriented Admin & Accounts Executive to support office administration, employee operations, vendor coordination, and basic accounting activities. The ideal candidate should be comfortable managing day-to-day office operations, handling documentation, coordinating with external stakeholders, and undertaking field visits whenever required.

Key Responsibilities

Administration & Office Operations

Manage office administration activities and ensure smooth day-to-day operations.

Maintain inventory of office snacks and consumables and replenish stock on a regular cycle.

Coordinate snack orders and vendor deliveries.

Manage office infrastructure requirements, including seating arrangements and meeting room utilization.

Coordinate with the coworking space management team for facility-related issues and escalations.

Ensure workplace hygiene and cleanliness by coordinating with housekeeping staff.

Support scanning, printing, photocopying, and document management activities.

Handle courier dispatches, receipt of packages, and procurement of stamp papers and other official documents.

Perform simple procurement activities and coordinate with vendors for office purchases.

Assist with travel bookings, including flights, hotels, cabs, and other travel arrangements.

Employee Operations & HR Support

Add new employees to the biometric attendance system.

Upload and maintain attendance records on a weekly basis.

Support onboarding and offboarding activities for employees.

Prepare employee exit documentation and ensure smooth separation formalities.

Assist the Hub team with administrative tasks related to employee lifecycle management.

Accounts & Finance Support

Maintain and organise receipts, invoices, and supporting financial documents.

Review and tally employee reimbursement claims against submitted bills.

Follow up with employees for pending invoices, receipts, and reimbursement documentation.

Assist in maintaining accurate accounting records in TallyPrime and QuickBooks Online.

Prepare vendor onboarding documentation and maintain vendor records.

Coordinate with vendors and internal stakeholders for invoice collection and processing.

External Coordination & Field Work

Visit government departments, banks, vendors, courier offices, and other external agencies as required.

Handle outside-office administrative tasks and document submissions.

Be willing to travel outside the office for approximately 30–40% of the role based on business requirements.

Qualifications

Bachelor's degree in Commerce, Accounting, Business Administration, or a related field.

1–4 years of experience in administration, accounts support, office operations, or a similar role.

Required Skills

Proficiency in TallyPrime (latest version).

Working knowledge of QuickBooks Online.

Good understanding of invoice management, reimbursements, and documentation.

Proficiency in MS Excel, Google Sheets, and Microsoft Office.

Strong organizational and multitasking skills.

Excellent follow-up and coordination abilities.

Good communication and stakeholder management skills.

Ability to work independently and manage multiple priorities.

Additional Requirements

Comfortable handling operational and administrative responsibilities.

Willingness to travel locally for official work when required.

High attention to detail and strong ownership mindset.

Ability to maintain confidentiality and professionalism while handling employee and financial information.