About the Role
We are looking for a dedicated and proactive Accounts Receivables Specialist to manage our client invoicing, approvals, follow-ups, and payment collection. The ideal candidate will play a major role in maintaining healthy cash flow, reducing outstanding receivables, and ensuring timely revenue realization.
Key Responsibilities
1. Billing & Documentation
- Prepare and issue invoices after event completion based on approved estimates.
- Coordinate with the Customer Relations and Project Teams to ensure accurate billing.
- Follow up with clients for estimate approvals and required documentation.
- Ensure all invoices are supported with job sheets, approvals, and backup files.
2. Receivables Follow-up & Collection
- Conduct daily follow-ups via calls, emails, and WhatsApp to ensure timely collection.
- Maintain a structured follow-up tracker for all outstanding payments.
- Build professional relationships with client finance teams to speed up payments.
- Escalate high-value or long-overdue cases to the Accounts Manager when required.
3. Account Reconciliation
- Reconcile customer ledgers and resolve discrepancies.
- Coordinate with the Accounts Payables and Project Teams for adjustments, credit notes, or corrections.
- Share monthly SOA (Statement of Accounts) with clients.
4. Reporting & MIS
- Prepare daily/weekly collection reports for management.
- Update ERP/Accounting software with collection status and remarks.
- Track DSO (Days Sales Outstanding) and highlight delays or risks.
5. Cross-Department Coordination
- Work with Sales, Customer Relations, Accounts, and Projects to ensure smooth billing & collection flow.
- Coordinate with the Sales team for holding/ releasing materials for clients with outstanding dues.
Desired Candidate Profile
- Bachelor's Degree in Commerce, Accounting, or Finance.
- 14 years of experience in accounts receivables, collections, or customer coordination.
- Strong communication, negotiation, and follow-up skills.
- Knowledge of billing, GST rules, and basic accounting principles.
- Experience with Tally / Zoho Books / ERP systems preferred.
- Good MS Excel and documentation skills.
- Ability to work under deadlines and maintain accuracy.
What We Offer
- Competitive salary based on experience
- Performance incentives linked to collection efficiency
- Growth opportunities within the accounts & finance team
- Supportive work culture and learning environment
