Accounts Receivable Coordinator I

Duties & Responsibilities:

Prepare invoice package from consolidated monthly data file. This includes preparing pivot tables and compiling scanned image backup.

Route prepared invoice packages to Project Managers for review and approval

Generate pass through invoices in Oracle.

Create invoice pdf package and save invoices, summary and backup scans to M drive

Email PDF invoice package to clients or send hard copies via Federal Express if originals are needed

Update the Billing Repository after invoices are created, costs are checked, and invoice number is added to the repository

Respond to invoice related questions from operations or clients

Generate investigator invoices in Oracle and send to client

Provide Billing supervisor with details of corrections which require a journal to be prepared, they could be for:

Project to project recode

Costs which cannot be recharged following PM approval

Update the Billing Repository for the above changes

Process credits and rebills as required

Qualifications - External

Requirements

Essential:

Strong Excel skills at least intermediate level

Experience of working in a multi-currency environment

Good organizational skills

Ability to communicate well when working with colleagues/clients in other countries

Attention to detail and accuracy

Desirable:

Experience of using Oracle ERP system