Accounts Receivable Coord I

Job Responsibilities

• Prepare invoice packages from consolidated monthly data files, including creating pivot tables and compiling scanned image backups.
• Route prepared invoice packages to Project Managers for review and approval.
• Generate pass-through invoices in Oracle.
• Create invoice PDF packages and save invoices, summaries, and backup scans to the shared drive (M drive).
• Send invoice packages to clients via email (PDF) or dispatch hard copies through Federal Express if originals are required.
• Update the Billing Repository after invoice creation, cost verification, and invoice number assignment.
• Respond to invoice-related queries from operations or clients.
• Generate investigator invoices in Oracle and forward them to clients.
• Provide Billing Supervisor with correction details requiring journal entries, including:
• Project-to-project recoding
• Costs not rechargeable (after PM approval)
• Update the Billing Repository for all corrections.
• Process credits and rebills as necessary.

Requirements

• Experience: 1–3 years in invoicing and cash application.
• Technical Skills:
• Knowledge of invoice generation and credit memo processing
• Strong Excel skills (at least intermediate level)
• Experience with ERP systems (Oracle preferred)
• Experience working in a multi-currency environment
• Soft Skills:
• Strong written and verbal communication skills
• Good organizational skills
• Ability to collaborate effectively with colleagues/clients across different countries
• High attention to detail and accuracy