Accounts Payable Specialist

Key Responsibilities:

Reimbursement Processing:

• Process and validate employee claims for travel, lodging, conveyance, mobile, food, and other expenses as per company policy.
• Scrutinize supporting documents for authenticity, policy compliance, and necessary approvals.
• Post and reconcile reimbursement entries in the accounting system daily and weekly.
• Ensure timely disbursal of approved claims while adhering to cut-off timelines.

Liaison & Stakeholder Management:

• Coordinate with employees, line managers, and HR for discrepancies, missing documents, or policy clarifications.
• Escalate anomalies or suspected frauds to Finance Manager.
• Train new employees on reimbursement submission process and tools.

Reporting & Documentation:

• Maintain trackers and dashboards highlighting pending claims and processing SLAs.
• Prepare MIS reports on reimbursement trends, employee-wise claim analysis, and budget utilization.
• Ensure proper documentation for internal and external audits.
• Support statutory compliance for TDS/GST and identify non-compliant claims.

Process Improvement & Automation:

• Participate in monthly and quarterly closing processes by providing accurate reimbursement data.
• Flag repetitive issues or system gaps for policy improvement.
• Assist in automation initiatives and system testing for reimbursement workflow upgrades.

Technical Skills:

• Proficient in MS Excel (VLOOKUP, Pivot tables, etc.)
• Familiarity with GST/TDS implications on reimbursements

Preferred Skills:

• Experience in reimbursement processing in hospitality, F&B, or shared services
• Exposure to process automation or workflow tools
• Ability to handle large volumes and work under pressure
• Basic knowledge of internal controls and audit readiness