Accounts Payable Specialist - Mumbai

Department: Finance / Operations Location: Corporate Office / Hybrid

Employment Type: Full-time Experience Required: 2–4 Years (SAP Mandatory)

Position Overview

We are seeking a detail-oriented and proactive Operations & SAP Executive to manage end-to-end

vendor operations, procurement workflows, invoice processing, and employee reimbursement

functions. In this role, you will act as a critical liaison between internal departments and external

vendors, maintaining accurate tracking systems, processing transactions in SAP, and ensuring

operational compliance with internal financial policies.

Key Responsibilities

Vendor Management & User Coordination

Point of Contact: Serve as the primary liaison between external vendors and internal cross-

functional teams for operational queries.

Vendor Onboarding: Coordinate end-to-end vendor onboarding processes, ensuring full compliance

with tax, banking, and documentation requirements.

Relationship Management: Maintain proactive communication with vendors to resolve payment,

invoice, or PO-related discrepancies promptly.

Procurement & SAP Operations

PR & PO Creation: Generate and process Purchase Requisitions (PR) and Purchase Orders (PO)

accurately in SAP as well as internal workflow platforms.

Scope & Approval Verification: Verify scope of work, departmental approvals, and budget

allocations prior to issuing official POs.

System Maintenance: Ensure all procurement entries, item masters, and vendor records within SAP

reflect up-to-date data.

Invoice Processing & Tracker Management

Invoice Processing: Receive, audit, and process high-volume vendor invoices against active POs and

delivery/service sign-offs.

Tracker Management: Maintain meticulous, real-time Excel/system trackers to record invoice

status, approval stages, and payment dates.

Accounts Payable Coordination: Collaborate closely with Finance and Accounts Payable teams to

ensure adherence to payment cycles and avoid delays.

Employee Reimbursements & Advances

Reimbursement Auditing: Review and process employee expense reimbursement requests and

travel claims in compliance with company policy.

Advance Management: Handle petty cash and employee advance requests, tracking settlements

and verifying supporting documents/receipts.

Qualifications & Key Requirements

Experience: 2 to 4 years of hands-on experience in procurement support, finance operations,

vendor management, or accounts payable.

SAP Proficiency: Direct operational experience with SAP (specifically MM/FI modules) is

MANDATORY.

Technical Skills: Strong working proficiency in MS Excel (VLOOKUP, Pivot Tables, tracker

maintenance) and internal ticket management systems.

Detail Orientation: High accuracy in numerical data entry, document verification, and maintain

ledger/tracker consistency.

Communication: Excellent written and verbal communication skills for effective coordination across

internal departments and external vendors.

Time Management: Ability to prioritize tasks, meet tight payment and processing schedules, and

handle operational follow-ups independently.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.