Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Ceres India – Bangalore

The Ceres Commitment

Ceres Environmental Services is a national leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger and safer communities. Since 1976, Ceres has been awarded over $3.2 billion in government-funded contracts, helping people when they need it most.

Our services span emergency response, environmental services, planning, and consulting including debris removal, blue roof installation, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we bring unmatched expertise to restore stability where it's needed most.

Driven by Purpose, Powered by People

At Ceres, you're more than just an employee you're part of a team with purpose and a meaningful mission. Whether in management, field operations, or behind the scenes, every team member plays a vital role in restoring hope and rebuilding communities.

We value initiative, respect diversity, and empower our people to lead. Our culture is built on resilience, teamwork, and accountability. If you show up with compassion, act with urgency, and deliver solutions, you'll feel right at home. We don't just respond to challenges we rise to them.

Role Overview

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The candidate will be responsible for managing end-to-end accounts payable processes, ensuring accurate and timely processing of vendor invoices, and maintaining proper documentation.

This role requires attention to detail, and a good understanding of US GAAP, including 3-way matching and IR vs PO (GR/IR) accounting and accruals.

Key Responsibilities

• Monitor incoming AP emails for invoices and vendor correspondence.
• Perform 3-way matching of invoices with Purchase Orders (PO) and Goods Receipts (GRN).
• Validate invoices with a strong understanding of IR vs PO (GR/IR clearing and accruals).
• Post vendor invoices accurately in the accounting system.
• Match inventory receipts to invoices for quantity and dollar amount accuracy.
• Review PO status and ensure completeness and accuracy before processing.
• Identify and resolve discrepancies between invoice, PO, and receipt in coordination with internal teams.
• Ensure all supporting documentation is attached and compliant with internal controls.
• Enter and track recurring obligations such as rent and utilities for timely payment.
• Perform vendor account reconciliations and resolve discrepancies.
• Ensure accurate accruals for goods/services received but not invoiced in line with US GAAP.
• Support month-end close activities, including AP reconciliations and reporting.
• Assist in internal and external audits

Required Qualifications

Educational

• Master's degree in accounting and finance.

Experience

• 5–6 years of hands-on Accounts Payable experience in a structured finance environment.
• Strong experience in 3-way matching, invoice validation, and IR vs PO (GR/IR) processes.
• Proficiency in accounting systems such as QuickBooks, Oracle, or similar ERP platforms (NetSuite preferred).
• Strong Excel skills, including formulas, lookups, pivots, and reporting. Basic use of LLM tools as required.
• Excellent attention to detail with strong organizational and problem-solving skills.
• Strong written and verbal communication skills with experience working with global stakeholders.

Preferred Skills

• Experience in a US-based or global finance environment

• Experience handling high-volume invoice processing

What to Expect

You can expect a fast-paced and detail-oriented finance environment with clear deadlines and strong ownership. The role involves daily interaction with U.S.-based teams, vendors, and global stakeholders, along with hands-on involvement in end-to-end accounts payable operations and month-end close activities. It offers opportunities to strengthen your expertise in U.S. GAAP, internal controls, reconciliations, and AP best practices. You will be part of a collaborative team culture focused on accuracy, accountability, and continuous improvement, while gaining exposure to global finance operations with strong opportunities for growth and advancement.

Why Join Ceres

At Ceres, you won't just have a job you'll have a mission. Your work will directly impact how quickly and effectively communities recover after disasters.

We offer:

• A collaborative, mission-driven work culture
• Opportunities for professional growth and leadership
• Exposure to U.S.-based operations and global stakeholders
• The opportunity to make a meaningful, lasting difference in disaster recovery efforts