Job Description: Accounts Payable Associate
Position Summary
The Accounts Payable Associate is responsible for ensuring timely and accurate processing of vendor invoices, payments, and expense reports. This role supports the company's financial operations by maintaining organized financial records, resolving invoice discrepancies, and ensuring compliance with internal controls and accounting policies.
Key Responsibilities
Invoice Processing
- Receive, review, and verify invoices for accuracy and appropriate documentation.
- Ensure invoices comply with purchase orders, contracts, and company policies.
- Code invoices to correct general ledger accounts.
- Enter invoices into the accounting system and obtain necessary approvals.
- Reconcile invoice discrepancies and communicate with vendors as needed.
- Process Invoices in multiple currencies and verify exchange rate currency.
Payments & Reporting
- Prepare and process weekly payments.
- Maintain vendor files and ensure tax information is up to date.
- Assist in month-end closing activities by providing AP-related information and reports.
- Generate and analyze AP ageing reports.
Vendor & Stakeholder Management
- Communicate promptly with domestic and international vendors regarding invoice discrepancies, payment status, and inquiries.
- Maintain vendor master data, ensuring correct tax information.
- Reconcile vendor statements and resolve outstanding items.
Compliance & Controls
- Ensure all invoices comply with company policies and accounting standards.
- Assist with internal and external audit requests.
- Support continuous improvement of AP processes and workflow efficiency.
- Assist with tax compliance for cross-border payments
Education & Experience
- Bachelor's degree in accounting or Semi Qualified CA(Preferred).
- 23 years of Accounts Payable experience, with exposure to international payments (Preferred)
- Familiarity with accounting software (e.g., Tally, SAP).
Skills & Competencies
- Strong attention to detail and high level of accuracy.
- Good understanding of basic accounting principles.
- Ability to manage multiple tasks and meet deadlines.
- Excellent communication and problem-solving skills.
- Proficiency in Microsoft Excel and other office applications.
