Accounts Payable Manager

Pickyourtrail (PYT) is an expert co-creator of super hit customised holidays. We are the perfect partner to the designated travel planner/s of every group - big or small. Our service, customisation and expertise help us deliver super hit holidays and make the planner the hero of the holiday.

The mission is simple: to make customized international travel easy, reliable, and uniquely memorable. Candidates are invited to join the team in shaping the future of global exploration!

1. Why work with Pickyourtrail

Pickyourtrail is one of the very few travel startups that has not only survived the pandemic but have significantly expanded, increasing our product portfolio to now include domestic staycations and global markets in addition to our India outbound market.

Despite the tough circumstances surrounding the pandemic, we have managed to maintain and, in fact, grow our Glassdoor rating to 4.2 out of 5.

Key Responsibilities

1. Accounts Payable (AP) Management

• Own the end-to-end AP lifecycle — from invoice receipt, verification, and matching to approval

workflows and payment disbursement.

• Manage and reconcile payables across a large vendor ecosystem including hotels, transport

partners, experience providers, and international DMCs.

• Ensure timely and accurate processing of high-volume invoices in compliance with agreed

payment terms and internal controls.

• Drive vendor statement reconciliations and proactively resolve discrepancies and disputes.

• Build and maintain strong relationships with key suppliers, acting as the primary finance point of

contact.

• Implement and enforce AP policies, SOPs, and approval authority matrices.

• Monitor aging reports and ensure zero/minimal overdue payables; escalate exceptions where

needed.

• Lead automation and process improvement initiatives within AP to reduce manual effort and

errors.

2. Cash Flow Management

• Prepare, maintain, and track daily, weekly, and monthly cash flow forecasts with high accuracy.

• Monitor actual vs. projected cash flows and provide variance analysis with actionable insights to

leadership.

• Optimise payment scheduling to maintain healthy liquidity without compromising supplier

relationships.

• Coordinate with the Revenue/Collections team to align receivables with payables for effective

working capital management.

• Maintain adequate bank balances across multiple accounts; liaise with banking partners for fund

transfers and sweep accounts.

• Support treasury operations including short-term investment of surplus funds and management

of credit lines.

• Provide cash flow inputs for monthly MIS, board packs, and business planning exercises.

3. Foreign Exchange (Forex) Management

• Manage foreign currency payables across multiple currencies (USD, EUR, GBP, SGD, AED,

etc.) arising from international supplier settlements.

• Track and analyse exchange rate movements; time payments strategically to minimise forex

exposure.

• Execute forex transactions through authorised banking channels; maintain records of all

currency conversions.

• Liaise with bank treasury desks for competitive forex rates and forward contract opportunities

where applicable.

• Ensure compliance with FEMA / RBI regulations for all outward remittances and international

payments.

• Maintain forex gain/loss ledgers and report on currency impact in monthly closing packs.

• Build internal dashboards to track open forex exposures and hedge positions.

4. Controls, Compliance & Reporting

• Ensure all payable transactions comply with GST / TDS / Withholding Tax obligations and

coordinate timely filings.

• Maintain clean, audit-ready AP ledgers; lead internal and statutory audit preparedness for the

payables function.

• Prepare and present monthly AP MIS reports — including outstanding payables, cash outflow

summaries, and forex P&L.

• Establish strong internal controls and segregation of duties across the payables function.

• Support ERP and accounting system enhancements from a payables and treasury perspective.

What We are Looking For

• 6–8 years of hands-on experience in Accounts Payable, Treasury, or a similar finance

operations role.

• Strong understanding of working capital dynamics and cash flow management in a high-

transaction business.

• Direct experience handling multi-currency payments and forex settlements.

• Proficiency with ERP systems (Tally, Zoho Books, SAP, Oracle, or similar); strong MS Excel

skills.

• Sound knowledge of GST, TDS, FEMA, and relevant accounting standards.

• Exceptional attention to detail with the ability to manage large volumes of data accurately.

Nice-to-Have

• Prior experience in the travel, hospitality, or e-commerce industry.

• Exposure to treasury management systems or forex hedging instruments.

• Experience building or improving AP automation workflows.

• Comfort with financial dashboards and BI tools (Power BI, Tableau, or similar).