Accounts Payable Executive

Role Overview

The Accounts Payable Executive is responsible for maintaining accurate financial records, managing vendor payments, ensuring timely reconciliations, and supporting internal financial operations. This role requires strong accounting knowledge, attention to detail, and effective communication to ensure smooth accounts payable processes.

Key Responsibilities

Maintaining accurate financial records and managing payment cycles for all vendors.

Schedule and perform timely payments, such as through check runs.

Reconcile vendor statements and monitor accounts to ensure payments are up to date.

Research and resolve invoice discrepancies and payment issues.

Collaborating with internal departments to streamline financial operations.

Handling vendor inquiries, building strong supplier relationships when required.

Supporting month-end and year-end closing activities, including AP accruals and reporting.

Ensuring compliance with company policies, internal controls, and applicable regulations.

Generating summary reports for management on payment status, overdue payables, and vendor performance.

Maintain and update all accounts payable records, including vendor files.

Bank reconciliation Bank entries.

Requires knowledge of Taxation.

Required Skill Sets

Technical Skills

Proficiency in accounting software SAP (preferable).

Strong understanding of accounting principles, expense tracking, and payment reconciliation.

Qualitative / Soft Skills

Excellent attention to detail, accuracy, and organizational skills.

Analytical and problem-solving ability.

Effective communication and interpersonal skills for cross-team and vendor interactions.

Ability to manage confidential financial data and handle high transaction volumes efficiently.

OKRs (Objectives & Key Results)

To ensure vendors reconciliation of COGS payout on timely manner also cross check with vendors ledger for the respective period.

Daily basis bank payment entries in SAP & follow up with the inter department regarding the same.

Payment knock-off in SAP and warehouse softwares at invoice level data once the payment is processed.

Must Haves / Checklist

Vendor management

Sourcing knowledge

Technical skills