Accounts Payable Executive

Accounts Payable Executive

Location: Bengaluru

Experience

24 years of hands-on experience in AP / Finance / Accounts. (in Food Services or Food Manufacturing Industry)

Experience in high-volume invoice processing and vendor management preferred.

Exposure to structured finance environments is an advantage.

CTC: Upto 4 LPA

Company Overview

Rassense is a fast-growing manufacturing and institutional solutions company serving clients across healthcare, food services, and facilities management segments. With a strong focus on operational excellence and compliance, Rassense partners with enterprise and institutional clients to deliver reliable, scalable, and high-quality solutions across regions.

Role Overview

The Accounts Payable Executive will be responsible for managing end-to-end AP operations including vendor invoice processing, accounting entries, vendor follow-ups, reconciliations, MIS reporting, and TDS compliance. The role requires strong coordination with vendors and internal teams to ensure timely and accurate financial processing. Hindi speaking is mandatory due to regular interaction with vendors across regions.

Key Responsibilities

1. Vendor Invoicing & Accounting

Process and verify vendor invoices in line with PO / contract / approvals.

Pass accounting entries for vendor invoices, advances, debit notes, and adjustments.

Ensure timely and accurate posting of AP transactions in ERP/accounting systems.

Support month-end and year-end closing related to accounts payable.

2. Vendor Payments & Follow-ups

Coordinate with vendors for invoice clarifications and payment-related queries.

Track due dates and ensure timely processing of payments as per credit terms.

Respond to vendor queries and maintain healthy vendor relationships.

Maintain regular vendor communication, primarily in Hindi.

3. Vendor Reconciliation

Perform periodic vendor reconciliations and resolve discrepancies.

Share vendor statements and ensure balances are confirmed and aligned.

Clear open items such as debit notes, advances, and pending credits.

4. TDS & Compliance

Deduct TDS as per Income Tax provisions and applicable sections.

Ensure correct accounting of TDS entries and timely remittance.

Assist in preparation of TDS schedules, challans, and returns.

Coordinate with consultants / internal teams for TDS-related queries.

5. MIS & Reporting

Prepare AP ageing reports, outstanding summaries, and payment trackers.

Generate periodic MIS on vendor balances, overdue payables, and TDS.

Provide AP data for audits and management reporting.

6. Audit & Process Support

Support statutory and internal audits by providing AP schedules and documents.

Ensure adherence to internal controls, approval workflows, and SOPs.

Assist in process improvements and system enhancements.

Qualification & Skills

Master's degree in Commerce / Finance; MBA (Finance) / M.Com preferred / CA (Inter).

Strong understanding of Accounts Payable processes.

Good knowledge of accounting entries and vendor reconciliations.

Working knowledge of TDS provisions and compliance.

Experience with SAP and ERP systems.

Proficiency in Excel and MIS reporting.

Hindi speaking is mandatory (English required; other languages are an advantage).

Strong coordination, follow-up, and communication skills.

High attention to detail and ability to meet strict timelines.