Accounts Payable Executive

The Accounts Payable Executive is responsible for managing and processing invoices, ensuring timely payments to vendors, maintaining accurate financial records, and supporting the overall financial health of the organization. The ideal candidate will have strong analytical skills, attention to detail, and the ability to handle transactions efficiently with utmost accuracy.

Responsibilities:

Vendor Onboarding: Owning the vendor master from onboarding through ongoing compliance.Validating new vendors GSTIN, PAN, MSME certificate, and bank details with zero data errors.

Invoice Processing: Receive, review, and verify invoices for accuracy, appropriate documentation, and approval before payment. Drafting the Vouchers based on the requirements.

Payment Management: Prepare and process electronic transfers (NEFTs & RTGSs); manage payment schedules and ensure timely payments.

Interdepartmental Communication: Collaborate with other departments such as Purchasing and Administration for Payment requests to ensure accurate and efficient processing of payments and to resolve any discrepancies or issues.

Bank Liaison: Frequently visiting or collaborating with bank representatives to handle Current Accounts, Corporate Cards, Re-KYC processes, and any other related tasks.

Reconciliation: Reconcile vendor statements and accounts payable ledger to ensure all payments are accounted for and properly posted.

Expense Reports: Review and process employee expense reports in accordance with company policies and procedures.

Record Keeping: Maintain accurate and organized financial records, including filing and archiving of invoices and payment documents.

Compliance: Ensure compliance with company policies, accounting standards, and regulatory requirements Such as TDS, GST, TCS, MSME etc.

Reporting: Assist in the preparation of accounts payable reports, analysis, and Year-end closing activities.

Process Improvement: Identify and implement process improvements to enhance efficiency and accuracy in the accounts payable function.

Requirements:

Experience: Minimum of one year of experience in accounting or accounts payable or a similar role.

Technical Skills: Proficiency in accounting software, preferably Zoho and Tally; Microsoft Office Suite, especially Excel and G-suite.

Knowledge: Strong understanding of TDS, GST, and basic accounting principles, and practices.

Skills: Excellent attention to detail, problem-solving abilities, and organizational skills; strong communication and interpersonal skills.

Attributes: Ability to work independently and as part of a team; capacity to handle high-volume transactions and meet deadlines in a fast-paced environment.

Educational Qualifications

• Education: Master's degree in Accounting, Finance, Business Administration, or a related field.