The Accounts Payable Assistant is responsible for managing the organization's accounts payable activities, ensuring accurate and timely processing of vendor invoices, payments, and records in compliance with internal controls, accounting standards, and statutory requirements.
Key Responsibilities:
Invoice & Payment Processing
- Process vendor invoices accurately and within defined timelines
- Perform 2-way and 3-way matching of invoices with purchase orders and goods receipt notes (GRNs)
- Validate invoices for GST, TDS, and statutory compliance requirements
Vendor Management
- Maintain and update vendor master data in ERP systems
- Reconcile vendor accounts and resolve discrepancies
- Respond to vendor queries related to invoices and payments
- Coordinate with internal teams for invoice clarifications
Accounting & Reconciliation
- Post AP transactions in ERP/accounting systems
- Perform vendor reconciliations and aging analysis
- Support month-end and year-end closing activities
- Ensure accurate accounting of accruals and prepaid expenses
Compliance & Controls
- Ensure adherence to company policies and statutory requirements
- Support internal and external audits with required documentation
- Maintain proper documentation and audit trails
Reporting & Support
- Prepare AP aging and outstanding payable reports
- Support the finance team with ad hoc reporting and analysis
Skills & Competencies
- Strong attention to detail and accuracy
- Proficiency in ERP systems such as SAP, Oracle, or Tally
- Knowledge of GST, TDS, and statutory compliance
- Advanced MS Excel skills
- Strong communication and coordination abilities
- Ability to meet deadlines and manage multiple priorities
