Accounts Payable Assistant

Job Description: Accounts Payable Role

Key Responsibilities:

Timely and accurate processing of vendor invoices in accordance with company policies and procedures.

Perform 2-way / 3-way matching of invoices with purchase orders and goods receipts.

Ensure appropriate approvals are obtained before invoice posting.

Monitor and clear invoice exceptions or discrepancies through coordination with procurement, requestors, and vendors.

Execute weekly/monthly vendor payments via bank transfers, checks, or other approved payment methods.

Maintain vendor master data hygiene by validating key information in coordination with the vendor master team.

Ensure adherence to payment terms and prevent duplicate payments or late fees.

Reconcile vendor statements and address any unpaid invoice queries.

Handle internal and external inquiries related to payments and invoice status.

Support month-end closing by preparing accruals, reports, and reconciliations related to AP.

Assist in internal/external audits and ensure compliance with internal controls and company policies.

Qualifications & Skills:

Bachelor's degree in Commerce, Accounting, Finance, or a related field.

2 to 4 years of experience in accounts payable or invoice processing in a shared services or corporate environment.

Working knowledge of SAP is preferred.

Familiarity with invoice workflow tools, OCR, or automation platforms is an advantage.

Strong understanding of AP controls, tax compliance (like GST, TDS if India-based), and payment cycles.

Good communication skills and ability to collaborate with cross-functional teams.

Proficient in MS Excel (vlookups, pivot tables, etc.)

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Preferred Attributes:

Knowledge of SOX compliance, internal controls, and audit readiness

Experience with vendor communication and resolving disputes