Accounts Payable (AP) Specialist

Position: Accounts Payable (AP) Specialist

Location: Whitefield Bangalore, India

Job Type: Full Time

Work Type : Onsite / Hybrid (as applicable)

Shift: US Business Hours / US Overlap Shift (as required)

Overview:

TekWissen Group is a workforce management provider throughout India and many other countries in the world.

Job Description:

• We are hiring an Accounts Payable (AP) Specialist to support the finance and accounting operations of a leading US-based technology company operating in a fast-paced, innovation-driven environment.
• The successful candidate will be responsible for managing end-to-end accounts payable activities, ensuring timely and accurate invoice processing, maintaining vendor relationships, supporting payment operations, and ensuring compliance with established financial controls and accounting procedures.
• This role requires a detail-oriented finance professional who can work effectively with US-based stakeholders, manage high transaction volumes, resolve discrepancies, and contribute to the continuous improvement of finance operations.

Key Responsibilities

Invoice Processing and Verification

• Process vendor invoices accurately and within established payment timelines.
• Review invoices for completeness, accuracy, appropriate approvals, and supporting documentation.
• Perform two-way and three-way matching of invoices against purchase orders and goods receipts, wherever applicable.
• Identify and resolve invoice discrepancies, duplicate invoices, pricing differences, and missing information.
• Ensure invoices are coded correctly to the appropriate general ledger accounts, cost centers, and departments.

Vendor Management

• Maintain accurate vendor master data and supporting documentation.
• Coordinate with US-based vendors and internal stakeholders to resolve invoice and payment-related queries.
• Support vendor onboarding and changes to vendor information in accordance with internal controls.
• Monitor outstanding invoices and vendor statements, ensuring timely reconciliation and resolution of discrepancies.
• Maintain professional communication with vendors regarding payment status and outstanding documentation.

Payment Processing and Reconciliation

• Assist in preparing vendor payment runs in accordance with approved payment schedules.
• Review payment proposals and supporting documentation before processing.
• Support reconciliation of vendor statements, accounts payable sub-ledgers, and outstanding balances.
• Investigate unapplied payments, credit notes, and aged outstanding items.
• Ensure appropriate documentation and audit trails are maintained for all transactions.

Month-End and Financial Reporting Support

• Assist with month-end and year-end closing activities related to accounts payable.
• Support accruals, expense allocations, invoice cut-off procedures, and reconciliation activities.
• Prepare AP aging reports, outstanding invoice reports, and other periodic financial reports.
• Investigate and resolve aged payables and discrepancies in coordination with the US finance team.
• Provide accurate and timely information for internal reporting and financial audits.

Compliance and Internal Controls

• Follow established financial policies, approval workflows, and segregation-of-duties requirements.
• Support compliance with applicable US accounting policies, tax documentation requirements, and internal procedures.
• Maintain organized records of invoices, approvals, payment confirmations, and vendor communications.
• Identify potential duplicate payments, suspicious vendor changes, and other payment-related risks.
• Support internal and external audits by providing requested documentation and reconciliations.

Process Improvement and Stakeholder Collaboration

• Collaborate with US-based finance, procurement, operations, and business teams.
• Meet defined productivity, accuracy, turnaround-time, and service-level targets.
• Identify opportunities to streamline AP workflows and reduce manual effort.
• Leverage ERP systems, workflow automation, and technology-enabled tools to improve operational efficiency.
• Escalate unresolved issues, process gaps, and potential financial risks promptly.

Required Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or a related discipline.
• Approximately 2–5 years of relevant experience in accounts payable, invoice processing, or finance operations.
• Hands-on experience with vendor invoice processing, reconciliations, payment support, and AP aging.
• Working knowledge of accounting principles and general ledger concepts.
• Experience supporting international or US-based finance operations is preferred.
• Familiarity with purchase order-based invoice processing and two-way or three-way matching.
• Proficiency in Microsoft Excel, including lookups, pivot tables, and reconciliation techniques.
• Experience with ERP or accounting platforms such as SAP, Oracle, NetSuite, Microsoft Dynamics, or similar systems.

Preferred Qualifications

• Experience working with US vendors, finance teams, or shared services operations.
• Understanding of US invoice practices, W-9/W-8 vendor documentation, and 1099 reporting support, where applicable.
• Familiarity with expense management, procurement systems, and invoice workflow automation.
• Exposure to high-volume, technology-driven finance environments.
• Experience identifying process inefficiencies and supporting continuous improvement initiatives.

Key Skills and Competencies

• Strong attention to detail and numerical accuracy.
• Excellent analytical, reconciliation, and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to prioritize tasks and meet strict deadlines.
• Strong ownership of assigned transactions and outstanding issues.
• Ability to work independently while collaborating with geographically distributed teams.
• High standards of confidentiality, integrity, and financial discipline.
• Adaptability to evolving processes, systems, and business requirements.

Performance Expectations

• Success in this role will be measured through:
• Invoice processing accuracy and turnaround time.
• Compliance with payment deadlines and service-level agreements.
• Reduction in invoice exceptions and duplicate-payment risks.
• Timely resolution of vendor queries and reconciliation discrepancies.
• Accuracy and completeness of AP aging and month-end reporting.
• Adherence to internal controls, documentation standards, and audit requirements.
• Contribution to process improvements and operational efficiency.

Why Join This Opportunity

• Work with the finance operations of a leading US-based technology business.
• Gain exposure to international accounting processes and US business operations.
• Develop expertise in enterprise finance systems and technology-enabled workflows.
• Collaborate with global stakeholders in a fast-paced, performance-driven environment.
• Build a strong foundation for career progression in accounts payable, financial operations, and global finance shared services.

TekWissen® Group is an equal opportunity employer supporting workforce diversity.