Review high volume invoices including processing, approvals and timely payment
Ensure Adherence to the established policies, procedures, and controls.
Performing 3-way match where appropriate ,to ensure invoices PO and receiving documents all reconcile appropriately.
Monitor invoice approval workflows and resolve and exceptions or discrepancies.
Review payment terms, prioritise payments and co-ordinate with vendors for prompt resolution of payment related issues.
Vendor Management
Manage Vendor relationships, including onboarding new vendors and maintaining vendor master data.
Verify and approve all new requests/changes to the agreed business processes and policies whilst maintaining high levels of understanding, quality and accuracy
Ensure all requests contain the appropriate supporting documentation and comply with policies before they are updated into the system.
Effectively communicate with vendors to validate the data from the documents provided address inquiries if any.
Reimbursement and Travel Expense Management
Manage the reimbursement process for employees expenses including reviewing expense reports, verifying supporting documentation and ensuring compliance with company policies
Coordinate and process travel-related expenses, such as airline tickets, hotel accommodations and car rentals.
collaborate with employees and travel agencies to resolve and issues and ensure accurate and timely reimbursement.
Process Improvement
Identify opportunities for process improvements within the accounts payable function.
Develop and implement initiatives to enhance efficiency, accuracy, and productivity.
Streamline workflows and leverage automation tools to optimise invoice processing and payment cycles
Team Leadership and Development:
Supervise and mentor accounts payable team providing guidance and support.
Assign Tasks set performance goals and conduct regular performance evaluations.
Foster a collaborative and positive work environment promoting professional growth and development.
Financial Reporting and Analysis
Prepare Periodic reports and analysis related to AP highlighting key metrics and deliverables!
Assist in month & end year end closing activities.
Assist in preparing critical AP reports.
Compliance and Audit
Ensure compliance with company policies, procedures, and regulatory requirements.
Support internal and external audits by providing requested documentation and explanations.
Assist in implementing controls and measures to mitigate risks and maintain data integrity.
Knowledge And Experience
Proven experience in Accounts Payable roles with 6+ years of experience
Excellent written, verbal communication skills with the ability to effectively simplify policies and regulations.
Ability to assess customer service issues, determine proper course of action and respond rapidly to requests.
Excellent analytical and problem-solving skills with a keen eye for details
Capacity to identify process- improvement opportunities and implement effective solutions.
Ability to build and maintain positive relationships with vendors, internal stakeholders, and auditors.
Ability to work independently manage multiple priorities and meet deadlines in a fast-paced environment
Excellent Organizational skills to ensure timely and accurate processing of financial transactions.
Proficiency and technical aptitude with MS PowerPoint, Excel and ERP systems (Oracle and Service Now)
