Careers | Finance
Full Time
Accounts Payable & Receivable Clerk
Purpose of Position
The Accounts Payable / Receivable Clerk is responsible for the accurate and timely processing of all supplier invoices, payments, and debtor collections for O'Two Hotel, supporting the financial integrity and cash flow management of the property.
Key responsibilities
- Process and capture all supplier invoices accurately into the accounting system.
- Reconcile supplier statements and resolve billing discrepancies in a timely manner.
- Prepare payment runs ensuring all payments are authorised and documented per policy.
- Maintain an up-to-date creditors ledger and manage the accounts payable inbox.
- Issue invoices to corporate accounts, travel agents, and group clients promptly.
- Follow up on outstanding debtors and ensure timely collection of receivables.
- Reconcile daily revenue reports against PMS records and banking transactions.
- Prepare month-end AP and AR reports for the Accountant and Financial Controller.
- Maintain accurate filing and document management for all financial records.
- Liaise with suppliers, guests, and internal departments to resolve account queries.
- Ensure compliance with all internal financial controls and audit requirements.
- Assist with internal and external audits as required.
Qualifications & Experience
- Diploma, certificate or relevant qualification in Accounting, Finance, Bookkeeping or a related field.
- Minimum 2 to 3 years experience in an accounts payable, accounts receivable or finance administration role.
- Must currently hold a similar finance role within a 4-star luxury or 5-star luxury hotel environment.
- Protel PMS experience is essential.
- Sage experience is essential.
- Hospitality or hotel finance experience is essential.
- Experience in an international or internationally branded hotel environment will be highly advantageous.
- Intermediate Microsoft Excel skills.
- Strong understanding of reconciliations, supplier accounts, debtor follow-up and financial record keeping.
- Experience in hotel pre-opening finance administration, systems implementation or finance set-up will be advantageous.
- Must be eligible to work in South Africa.
Key Competencies & Skills
- High degree of accuracy and numerical aptitude.
- Strong organisational skills and attention to detail.
- Ability to meet deadlines and work under pressure.
- Honest, trustworthy, and able to handle confidential financial information.
- Good communication and interpersonal skills.
- Methodical and process-driven approach to work.
Closing date: End of June
O'Two Hotel is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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